MSF Switzerland Supply Officer Job in Agok, South Sudan

Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate for the following position:

Function: Supply Officer

Number of Vacancies: 1

Location: AGOK

Scope of Responsibilities:  The Supply Officer has an overall responsibility of co-ordinating and guaranteeing the effective and efficient project supply chain management and the implementation of all the defined standards in accordance with the MSF CH policy and standard.
 

He/She will have the following scope of responsibilities;

Monitor and organize the reception of international and local freight.Propose different options of an adapted Supply Chain Management strategy to the Project TeamImplement, monitor and evaluate the validated Supply Chain Management strategy under the Project Log and Supply Manager responsibility;Manage Project supply HR setup and provide an adequate technical support and a continuous HR reinforcement (training, coaching, etc);Follow up  the performance of the Project supply teams according to their role of responsibilities (as stated in job description);Ensure the implementation of the current supply tools and system, propose new tools if necessary;Ensure the general functioning of the project for stock management. Collaborate with the MTL for drug supply issues  (e.g.: drug rupture);Ensure the general functioning of the transport and purchasing activities according to the mission supply guideline and donors requirements; Ensure the stability of supply activities within regular and emergency intervention within the project;Prepare the reporting under his/her responsibility and ensure the supply activities are performed according to the chronogram of supply activities.Ensure the project members are respecting the order submission schedule defined by supply departmentOrganize the procurement activities in line with local procedures; in direct agreement with the line manager (collaborate with Purchaser to prioritize the purchasing).Follow up the monthly planned orders with the actual supply activities and report on monthly basis the number of planned and unplanned orders (monthly supply report).Ensure the procurement system is in line with local or regional procedures, in direct agreement with the line manager.Ensure the orders link with internal demand, the order chronogram, product availability forecasts (shortages/surpluses), delivery times, budgets and other relevant factors, in conjunction with the line manager.Supervise the quality of the products and services provided, timeframes and the competitiveness of prices (several quotations), in line with supply guideline.Explain to mission the lead time (commitment of supply team) in supplying the needs to the projectAssist the line manager and technical adviser with responding to emergencies, by:Keeping the emergency stock monitored and replenished (according to the mission EPREP strategy);Assuring supply activities management during emergency according to the agreed supply procedures for emergency response.Perform logistics and medical stock management;In collaboration of Juba supply officer put in place a chronogram of local and international orders  (6 months consumption for regular items);Anticipate rupture of regular items (indicator less than 10% for the regular items);Ensure the management of staff under his/her responsibility;Ensure that each staff has a backup in case of absence;Train the local staff under his/her direct responsibility;Put in place the stock management under Logistix 7;Improve the order monitoring and communication between the coordination and the project;Monthly of activities reporting and send it to supply manager, Logco, Medco and project LTL, MTL and Fieldco. Other new tasks linked to integration of medical stock management.Recruitment criteria:

Education:  Diploma in logistic management and/or supply chain management plus any logistic course

Experience: MSF: Minimum 1 year experience
Experience in consumable stock management is a plus.
Non- MSF: 1 year experience in the area of humanitarian logistics,
Experience in industrial logistic is a plus.

Language: Fluent spoken and written English. (Computer Literate).

Technical skills:

Good technical knowledge on stock management (equipment, consumable with or without expiration date).Good technical knowledge on management of items, description and codification.Good technical knowledge on procurement (quotation system, tender, etc.)Good technical knowledge on transport knowledge (truck checking, loading, break of loading…)Ability to manage a team, good communication skills, negotiating and organisational skills, flexibility, resourcefulness, ability to work in a multi-disciplinary and multi-cultural environment, pro-active attitude, open-mindedness.Able to train and coach, diplomatic.Interested candidates are invited to submit their application letter and a detailed CV via email to; msfch.juba.HR@gmail.com

Deadline to receive applications is on 6th June 2014.

Only short-listed candidates will be invited for interviews.