Micro-Finance Finance Company Human Resources Officer Job in Uganda

Vacancy: Human Resources Officer
Our client a regional micro-finance finance company seeks a qualified and experienced Ugandans to urgently fill the above position.

Main purpose of the Job: To provide support to the business through the provision of human resource generalist functions.

Educational Requirements:

Bachelor’s degree in business with a focus on Human ResourcesPostgraduate Diploma in Human Resources will be an added advantage2 years human resource generalist experienceRequired Competencies:

Excellent Planning & Organizing/Work Management SkillsStructured thought processStrategic thinkerHigh Integrity, Confidentiality and Tact capabilitiesAbility to work under pressure and meet deadlinesResults driven and goal focusedSelf motivatedExcellent communication and interpersonal skillsFluent in oral and written English & KiswahiliExcellent Teamwork/Collaboration abilityProficient computer skillsSound core knowledge of applicable labour legislationChange AgentProblem Solving / Judgement skillsKey Performance Areas:

1. HR Administration – (40%)

Preparation of job descriptions in conjunction with the Head of HR and the relevant departmental heads;;Responsible for maintaining and updating employee files;Responsible for the preparation and issuance of employee contracts; Job Profile – Human  Resources OfficerResponsible for conducting exit interviews with all staff who exit the organization and assists in managing the exit process;Ensures timely inclusion of employees in Group Life, WIBA and Medical Insurance schemes immediately upon attainment of permanency.Leave Management:Responsible for regular updating of the leave register and filing of all leave forms;Follows up with the branches to ensure all leave forms are received by the HR department;Responsible for regular updating of the leave accruals register;Liaises with the branches and other departments in the preparation of leave planners.Staff Loans Management:Receives, processes and forwards staff loan applications for approval by the various departmental heads prior to payout;Maintains and updates the various staff loan registers within the regionReceives documentation for new appointments and ensures it is processed within the set timelines;Prepares relevant documentation for transfers, promotions and terminations;Assists in updating human resource policies as and when required;Ensures that all reports are sent to the relevant parties as per the agreed upon timelines;Responsible for conducting HR reference checks / character references for all employees within the first month of employment;Maintains records of bursaries and assists in monitoring the progress of beneficiaries;Liaises with various departments to ensure performance appraisals are carried out accordingly and the assessments are received within the HR department within the agreed upon timelines.Assists in the recruitment of staff within central support departments in the region;Conducts preliminary interviews and screens applicants for basic compliance with position    qualifications;Schedules final interviews and follows up with departmental heads to provide feedback on each candidate;Responsible for taking candidates through online assessments as and when required;Liaises with recruitment agencies to fill vacant positions as and when required;Sits in the recruitment motivation sessions to critically analyze the interview reports for all candidates andprovide recommendation for appointment;Ensure all recruitment policies, procedures and techniques are adhered to;Ensures vacancies are filled with the suitable candidates within the agreed upon timelines;Maintains a recruitment scorecard as per the annual staff budget.Responsible for the preparation and timely submission of monthly payroll schedulesUpdates the monthly payroll with the details of new employees, transfers, promotions   and exits, while ensuring accuracy of data;Ensures that all payroll changes are authorized prior to implementation;Responsible for the preparation of incentive schedules based on monthly scorecards, from the monthly operational reports. 4. Training and Development – (10%)Assists in conducting new staff orientation;Assists the Head of HR in identifying training needs within the organization; Job Profile – Human Resources OfficerAssists the Head of HR in the co-ordination of skills audits and training and development initiatives to address competency gaps and skills needed within the region;Responsible for maintaining accurate training records.5. Employee Relations and Welfare – (10%)Assists the Head of HR in drafting summaries of hearing proceedings and sits in place of the Head of HR as an independent body in his / her absence;Assists the Head of HR in providing guidance on company policies and procedures and in-country legislation to line management and other employees, so as to ensure that employment conflict is effectively managed;Liaises with Staff Welfare representatives across the branches for the co-ordination of staff welfare initiatives across the region;Assists in the implementation and management of the Benevolent Fund and SACCO.Coordination and completion of adhoc HR projects as and when they arise;Any other duty in accordance with the human resource function as and when requested. NB: If you meet the above requirement send your  cv to: robinson@frank-mgt.com and cc frankmconsult@yahoo.com