Caritas Microfinance Bank Job Vacancy : HR and Administration Officer

Job Description Caritas MFB Microfinance Bank: We are a newly found Faith Based Microfinance Bank in Kenya whose vision is to empower all economically and socially. We are seeking to fill the following position with a competent, able and committed individual who will translate and actualize the vision of the shareholders.Job Title: HR and Administration Officer
Job Summary: The officer shall provide overall support to other staff: He/she will be in-charge of designing, organizing and overseeing implementation of office policies and procedures. 

She will ensure a clean and safe working environment, filing of personnel files, leave administration, management of correspondences etc.

Ensure that all systems and equipment in the office are in good working conditionSupervise the administrative staff to ensure a well running and clean officeHandling the CEOs diary and scheduling of meetings with external personsMake travel arrangements for the Senior Management and any member of staffIn charge of event organization and correspondencesCommunicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.Ensure compliance of the company with the laws as well as all relevant licensing are up to dateIn-charge of outsourcing suppliers to the companyCollect, count and disburse petty cash and do bank book keepingRecording office expenditure / managing the budget;Organizing the office layout and maintaining supplies of stationery and equipment;Maintaining the condition of the office and arranging for necessary repairs;Any other duties as assignedRecruiting and staffing logisticsPerformance management and improvement systemsSchedule leave and approve leave for members of staffOrganize internal staff meetings and take notesEnsure that the personnel bio data is received and all the documentations are filed and are up to dateResolve conflicts among staff membersOrganizational developmentEmployment and compliance to regulatory concerns and reportingEmployee orientation, development, and trainingPolicy development and documentationHandle Employee relationsEmployee safety, welfare, wellness and healthMust be a holder of a diploma in Business administration or related studies, a degree will be an added advantage.Should have at least fiveyears’ experience in office administration and HR.Ability to deal with different personalitiesWorking knowledge of emails, spreadsheetsAbility to multi-task in a busy environmentMust have good planning, organizing and coordinating skillsShould have good communication skillsShould be computer literate and hands onShould be a quick thinker with ability to trouble shootPlease indicate the Job Ref, followed by Job Title in the Subject line of your email application (e.g CB/HRR/003 Operations Manager …)Closing date for applications is 6th November 2014Please indicate expected salary in applicationOnly Shortlisted Candidates will be contactedHow to Apply Please send CV and Cover Letter as ONE document to: recruitment@caritasmicrofinancebank.co.ke
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