HR Assistant Job in Kenya

Human Resource

Assistant-Lodwar
 

Sector: Human Resources

          
Location: Kenya           
Employee Type: Regular           
Employee Category: Full

Time           
 

Description

Job Purpose/Objective

The HR/Administration Assistant will work with the HR/Admin Officer in carrying

out all aspects of HR/Administration support at Lodwar IRC office.

Key Responsibilities

Timesheet Management

• Ensuring
  
  timesheets are submitted on a timely manner in Lodwar office and the same
  
  is forwarded to Nairobi on time


• Updating
  
  the timesheet tracking schedule on a monthly basis and sharing with the by
  
  the 20th.

• To
  
  update the staff leave data base monthly.


• Ensure
  
  that leave forms are sent to Nairobi on a timely manner

• Assist
  
  in recruitment of field support staff


• Preparing
  
  orientation schedule for newly recruited staff


• Assist
  
  in preparing Interview outcome reports for all interviews attended under
  
  my jurisdiction

• Focal
  
  person at the Reception desk


• Receiving
  
  and responding to all internal and external enquiries


• Taking
  
  minutes in meetings.

• Ensuring
  
  utility bills/ accommodation invoices are paid on a timely manner


• Maintaining
  
  Administration stationery supplies for the office


• General
  
  filing of HR documents


• Raising
  
  PR’s under HR/Admin & conducting other administrative and support
  
  duties as assigned by the Field Coordinator.


• Co-ordination
  
  of flight booking thorough Nairobi Travel Office.

• Provision
  
  of effective and efficient administration support services.


• Implementation
  
  of IRC policies and procedures.


• Day-to-day
  
  efficient operations of the Administration office.

• Diploma
  
  in Business Administration, or other related field.


• At
  
  least 2 years experience in administration in a busy office, preferable
  
  with a development organization.


• Excellent
  
  computer skills: Word, Excel, Access.


• Knowledge
  
  of administrative rules and regulations.

Required Experience & Competencies:

• Demonstrated
  
  ability to perform wide range of inter-related complex administrative
  
  services.


• Excellent
  
  communication skills.


• High
  
  level of personal initiative, pro-active problem solving and analytical
  
  skills.


• Ability
  
  to work with minimum supervision.


• Ability
  
  to supervise and train support staff.

Kenyan nationals are encouraged to apply.  International

allowances are not available for this position. Salary and other benefits are

compliant to the Kenyan NGO Sector.