UNFPA Programme Assistant (ASRH) Job in Nairobi Kenya - 2015

UNFPA Vacancy Announcement
 

Position Title: Programme Assistant ASRH
 

Grade: Service contract SB-3
 

Location: Nairobi
 

Duration: One year
 

Organizational Unit: United Nations Population Fund (UNFPA)
 

Reporting to: Adolescent Youth Specialist
 

Background: Under the guidance of the Adolescent / Youth Sexual Reproductive Health Specialist, the Programme Assistant ensures the effective administrative / clerical and logistical support in the Adolescent / Youth Reproductive Health (AYSRH) outcome area within the Programme unit of the Country Office. S/he works closely with programme, finance and project staff.
 

The Programme Assistant works with and provides support programme staff in AYSRH outcome area in the development and implementation of effective programmes consistent with UNFPA rules and regulations. 

 

S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. 

The Programme Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office, Regional Office and UNFPA as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities:

• Liaise with Programme Officers for Reproductive Health, to ensure that narrative and financial reports from partner agencies are completed and submitted on a timely basis


• Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.


• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.


• Support the Programme Team in the implementation of the control mechanisms for implementing partners’ projects through monitoring of budget preparation and modifications.


• Support the Programme Team in the financial management of Programmes.


• Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations.


• Support the Programme team in the tracking and reporting on mobilized resources.


• Take minutes in the Programme/staff meetings and distribute them appropriately.


• Assist in preparatory arrangements for seminars/workshops and meetings.


• Perform any other related duties as assigned.


• Liaise with the M&E programme office to ensure that data from the field is collated and synthesized and filed.


• Attend implementing partners and development partners’ meeting/workshops and prepare reports to the office.


• Organize and maintain the filing system for programmes with correspondence properly in respective files and up-to-date.


• Perform any other duties that may be assigned by the UNFPA Representative, the Deputy Representative and Programme Officers.

Functional Competencies

• Good organizational skills and are able to prioritize work schedules to meet clients’ needs.


• The ability for advocacy and advancing a policy oriented agenda


• A track record in innovation and marketing of new approaches


• Integrity, commitment and respect for diversity


• Skills to manage relationships, communicate and develop people


• An ability for analytical and strategic thinking and results orientation

Qualifications

• University Degree in Social Sciences and/or other related field


• 3 – 5 years of experience in Adolescent/youth Reproductive Health and/or Gender, preferably with international agencies or the United Nations.


• A good command of the English language, both written and spoken, good drafting skills and preferably a working knowledge of a second UN language; knowledge of Kiswahili.


• Proficiency in current office software applications.

Application Procedures
 

Interested candidates who meet the above qualifications may send their applications to email address: kenya.recruit@unfpa.org by Wednesday, 6 May 2015, quoting the post title on the subject line. 

Applications should have a cover letter, curriculum vitae, names and contacts of three referees.
 

We will only be able to respond to those applicants in whom UNFPA has a further interest.
 

This is a National Position.
 

Notice: There is no application, processing or other fee at any stage of the application process.

Applications received via other means will not be accepted.

UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.’