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IFDC Accounts Assistant and Grants Assistant (IT) - 2015

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Job Description





Background: The International Fertilizer Development Center (IFDC) is a non-profit public international organization addressing critical issues such as food security, the alleviation of global hunger and poverty, environmental protection and the promotion of economic development and self sufficiency. 


IFDC works collaboratively with various institutions including governments, the public sector, national agricultural research and extension systems, universities, International Research Systems and other stakeholders to implement research and training programs to enhance agricultural performance.


To support its projects IFDC needs to fill the following positions tenable in Nairobi;
 


Accounts Assistant - 2 SCALE


Position Summary: The Accounts Assistant Kenya supports the Regional Project Accountant in managing finance and private sector contributions, and in all administrative operations of the 2SCALE project in Kenya.


 


 


Specific Duties
 


Finance and private sector contributions


  • Assist in the preparation of the annual budgets and forecasts, prepare 2SCALE’s monthly fund requests for Kenya, 

  • Identify and communicate variances and funding gaps, and recommend solutions to the Regional Project Accountant, 

  • assist in ensuring consistent application of donor and IFDC financial policies and procedures, 

  • assist to monitor (planned and actual) in-cash and in-kind contributions by 2SCALE Kenya, 

  • monitor time-writing by 2SCALE Kenya staff to track in-kind contributions, 

  • liaise through project staff with private partners to obtain the required documents, substantiating all cost-share contributions.

Administration


  • Support 2SCALE Kenya staff in approval processes and sharing and filing of documents, 

  • coordinate the logistical organization of project activities in collaboration with IFDC field staff, including staff travel, in Kenya, 

  • contribute to the development, improvement and monitoring of project procedures.

Supervision: The Accounts Assistant Kenya will be supervised by and report to the 2SCALE Regional Project Accountant for East and Southern Africa.



Qualifications, skills and experience


  • Undergraduate degree (BSc or BA) in accounting, administration or related field, with at least 3 years of relevant professional experience, 

  • experience in general accounting and auditing in a similar position with donor-funded development projects is required. 

  • Private Sector experience desired.

Grants Assistant (IT) – 2-SCALE


Position Summary: The Grants Assistant (IT) will be responsible for the designing, development, performance, integrity and securing the grants information system as well as the daily management of the system.



Specific Duties:


  • Design and develop a database information system that is able to collect, analyse, manage and distribute information related to the 2SCALE project, manage database security/integrity and backup procedures, 

  • develop and produce accurate, scheduled and special reports, oversee day-to-day integrity of the shared platforms and procedures, 

  • compare and verify accuracy of information with source documents and relevant staff for consistency, 

  • train new users, update users by email and during program meetings.

  • Any other assignment that the supervisor deems necessary for the success of the project or contribution to the work of IFDC as a global institution.

Supervision: The 2SCALE Grants Assistant (IT) will report to the 2SCALE Grants Manager and will work closely with the Regional Agribusiness Cluster Coordinator, Monitoring and Evaluation Officer and the Regional Project Accountant and IFDC IT Coordinator.



Qualification, Skills and Experience


  • A University Degree in Computer Science or Business Information and Technology or related field, 

  • or equivalent qualification level through proven experience in relevant field of work, 

  • Certified Information Systems Audit (CISA) and familiarity with International Public Sector Accounting Standards (IPSAS) strongly recommended, 

  • excellent experience in process analysis, database programming, information management/administration, 

  • demonstrated experience in designing and developing web based program support. 

  • Experience with database management or grants management information system in international donor funded projects or relevant projects with NGOs experience will be an added advantage, 

  • development experience with MS SharePoint, MySQL, VBA and MS Infopath desired.

  • At least 2 years professional relevant experience.

How to Apply









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