Posted on 3/11/2014 06:03:00 am by Kenya NGO Jobs Title: Administration Assistant
Profile Introduction: Our Client, a leading Insurance Company in East Africa is seeking to recruit a self driven individual to the Administrative Assistant – Reporting to the General Manager (Operations)University Graduate;Have at least 2 years work experience in Office Administration Work;Be proficient in MS Word, Excel and PowerPointExcellent verbal and written communication skills;Receive and respond to all incoming calls for the department and maintain detailed records of all the issues, especially those not addressed satisfactorily;Attend to all incoming clients and refer them on who should assist;Prepare general correspondence i.e memos requesting for cheques and follow-up with finance for paymentCollect all incoming mail from the mailroom and distribute for further action;Organize departmental meetings and ensure minutes of the meeting are sent to the departmental members on time;Maintain the Head of Department’s diary and book appointments as well as travel arrangements for the HOD;Manage departmental stationery re-order levels and request for departmental equipment’s when need arises including branches (Brochures);Maintain Departmental cleanliness and tidiness;Assist in compiling monthly/quarterly reportAssist in compiling and maintaining departmental leave days;Ensure all machinery are operational i.e. printers, extensionsMaintain departmental files so that information is easily accessed;Perform other duties as instructed by Management;Excellent communication skills;Reliable and Dependable;Honesty;Great Interpersonal Skills;Speed and Accuracy;Customer Focused;Please note that only qualified candidates will be contactedOur client is an Equal Opportunity Employer
Profile Introduction: Our Client, a leading Insurance Company in East Africa is seeking to recruit a self driven individual to the Administrative Assistant – Reporting to the General Manager (Operations)University Graduate;Have at least 2 years work experience in Office Administration Work;Be proficient in MS Word, Excel and PowerPointExcellent verbal and written communication skills;Receive and respond to all incoming calls for the department and maintain detailed records of all the issues, especially those not addressed satisfactorily;Attend to all incoming clients and refer them on who should assist;Prepare general correspondence i.e memos requesting for cheques and follow-up with finance for paymentCollect all incoming mail from the mailroom and distribute for further action;Organize departmental meetings and ensure minutes of the meeting are sent to the departmental members on time;Maintain the Head of Department’s diary and book appointments as well as travel arrangements for the HOD;Manage departmental stationery re-order levels and request for departmental equipment’s when need arises including branches (Brochures);Maintain Departmental cleanliness and tidiness;Assist in compiling monthly/quarterly reportAssist in compiling and maintaining departmental leave days;Ensure all machinery are operational i.e. printers, extensionsMaintain departmental files so that information is easily accessed;Perform other duties as instructed by Management;Excellent communication skills;Reliable and Dependable;Honesty;Great Interpersonal Skills;Speed and Accuracy;Customer Focused;Please note that only qualified candidates will be contactedOur client is an Equal Opportunity Employer
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