Admin Assistant Job in Nairobi Kenya

About the Job: Our client a leading Property and real estate dealer in Mombasa is setting up office in Nairobi and would like to  hire an Admin Assistant who will create value by developing and managing clients and customers across Nairobi and close environs serving customers and investors as an integral part of the vision.

Position Responsibilities:

Commit to the clients way – a guide to effective customer serviceDevelop and maintain positive relationships with all customers and vendorsResponsive to customer’s needs and requests in a timely manner  Arrange for transfer of utilities to new buyersContact existing clients  as necessary to receive current and correct proof of property dealingPrint out and assemble monthly financial reports for property manager’s reviewCode and enter all property management invoicesAssist property manager and coordinate with maintenance technician and vendors as necessaryEstablish and maintain detailed files for all buyersMaintain accounts payable filesComplete check request and expense reports for management approval and forward to appropriate department for processing Assist with vendor contract preparationReceive, direct and follow-up on incoming phone calls.Coordinate and plan meetings for management as neededSchedule appointments for staff as appropriateFollow-up on deadlines and assist with reportsEssential Skills & Experience: Degree or Diploma in relevant courseNot less than 2 years experience in the property industry,and  experience in Administration or related field and/or trainingProficient in property business sale and knowledgeAbility to carry out specific oral and written instructionsMeticulous attention to detail and accuracyExecute responsibilities with a sense of urgency and follow-throughCustomer service mind-set and a team player mentality Positive, proactive work ethic and approach Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors and vendorsDemonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracyShow tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation Beautiful and good lookingInterviews will be held in Nairobi with the client on Thursday 3rd April 2014.

Applications by Tuesday 1st April 2014 to careersinafrika@gmail.com

Please do not apply if you have no experience in the property industry