Vacancies in JLL, Kenya

Work Order Admin

Creating a diverse and
inclusive culture where we all feel welcomed, valued and empowered to achieve
our full potential is important to who we are today and where we’re headed in
the future. And we know that unique backgrounds, experiences and perspectives
help us think bigger, spark innovation and succeed together.

If this job description
resonates with you, we encourage you to apply even if you don’t meet all of the
requirements below.

We’re interested in getting to know you and what you bring
to the table!

What this job
involves –

• Utilizing various software packages to produce
  correspondence, documents, presentations, spreadsheets and databases


• Maintain document control records


• Support the team to produce high standard quality
  documents and deliverables in MS Word, MS Excel and MS PowerPoint


• Ensure day-to-day team support functions are
  carried out in relation to office stationery and office consumables, and
  the purchasing of other equipment and materials required by the team.


• Provide minutes of meetings and distribute within
  an appropriate timeframe


• Develop an understanding of the key areas of FM
  delivery to be able to provide support to all members of the FM team


• Utilize the clients system for booking the use of
  site meeting rooms


• Coordinate the team requirements with Macro head
  office in Dubai


• To ensure FM administration services are delivered
  efficiently and effectively


• Ensure appropriate Macro processes and procedures
  are followed


• Implementing and maintaining filing systems (both
  electronic and hard copy systems). Organising and storing paperwork,
  documents and computer based information


• Facilities Team meeting arrangements


• Preparation of quotations and purchase orders


• Preparation and cross checking of contractor
  invoices


• Daily interface with client and contractors.


• Security access to the building – cross checking
  of staff visa/employment information


• Prepares monthly client reports, financial reports
  and updates local policies and procedures.


• Drafting letters, verbal instruction forms,
  contracts and other documentation as necessary.


• Assisting the FM managers with procurement and
  tendering exercises.


• Other project related activity as required


• Ensuring working in accordance with HS&E
  procedures and instructions, contractual, legislative and local
  requirements


• Reporting immediately to line management if they
  sustain an injury or become ill whilst at work, or where they are directly
  involved in or witness any serious incident, dangerous occurrence or
  significant environmental pollution incident
  
   

Notifying line
management of any identified or suggested opportunity for improvement of the
HSEMS and associated health, safety & environmental risk controls

What You Can Expect
From Us

We succeed together and
believe the best inspire the best, so we invest in supporting each other,
learning together and celebrating our success.

Our Total Rewards
program reflects our commitment to helping you achieve your career ambitions,
recognizing your contributions, investing in your well-being and providing
competitive benefits and pay.

 

How
To Apply

Interested
and qualified? Go to JLL on
jll.wd1.myworkdayjobs.com to apply

Note: Never pay for any
training, certificate, assessment, or testing to the recruiter.

 

Community Host

If this job description
resonates with you, we encourage you to apply even if you don’t meet all of the
requirements below. We’re interested in getting to know you and what you bring
to the table!

Responsible for internal
employee services such as ownership of office space, fostering employee
engagement and supporting the hybrid worker experience.

Job Description

• Proactive inspection and floor walks


• Raising works orders


• Main point of contact for escalations and feedback


• Raise cleanliness issues such as replenishment of
  items


• Manage meeting room booking system


• Manage the desk booking system (where applicable)


• Ensure all signage and messages are current and
  relevant


• Ensure neighborhood/zoning maps are up to date


• Timely reporting on workplace issues


• Assist with Av/VA and other tech enquiries


• Work with new joiners on orientation tours


• Support collection of data


• Communicating with hospitality teams for any
  external meetings


• Ensure vending areas, social hubs and pantry areas
  are appropriately stocked with required items


• Ensure centralized supplies are stocked i.e.
  stationery


• Locker Management and support


• Ensuring all desks are readily available for
  colleagues each morning


• Support change management activates


• Support health & safety function when required


• Assist and cascade any home working enquiries

Sound like you? To
apply you need to be / have:

• You are passionate about people, providing them
  with great experiences. A natural “people person” with exceptional
  Customer Service skills 



• Has strong relationship building skills to be able
  to get to know, understand and respond to the needs of our staff and
  customers 


• High attention to detail 


• Flexible and proactive 


• Ability to react quickly and decisively when faced
  with a problem or issue 


• Team player, 3 years’ experience in working within
  a Front of House or Reception environment ideally gained within a
  corporate or hotel environment 


• Able to work off their own initiative and with
  minimal direction 


• Strong team player with a commitment to support
  their colleagues 


• Exceptionally organised and skilled in
  multi-tasking 


• Computer Literate – good understanding and working
  knowledge of office software. 


• Communication – good level written, oral
  communications skills. An influential communicator, with the ability to
  deliver clear and concise messages and identify mutually agreeable
  solutions. 


• Proven track record of achievement 


• An ability to understand problems, its impact and
  provide resolutions in a timely manner 


• Feel empowered to take action and resolve issues
  quickly and thoughtfully 


• Excellent time management and organisational
  skills 


• Ability to work under pressure and to tight
  deadlines 

What You Can Expect
From Us

We succeed together and
believe the best inspire the best, so we invest in supporting each other,
learning together and celebrating our success.

Our Total Rewards
program reflects our commitment to helping you achieve your career ambitions,
recognizing your contributions, investing in your well-being and providing
competitive benefits and pay.

How
To Apply

Interested
and qualified? Go to JLL on
jll.wd1.myworkdayjobs.com to apply

 

Soft Services Manager 

If this job description
resonates with you, we encourage you to apply even if you don’t meet all of the
requirements below. We’re interested in getting to know you and what you bring
to the table!

What this job
involves –

The Soft Services
Manager (Operations) is responsible for ensuring that the vendor is managed in
line with the IFM vendor management process, and in accordance with contracts,
measurable Key Performance Indicators and Service Level Agreements.

In all instances, the
Soft Services manager is responsible for working closely with the onsite
delivery teams to ensure that:

• Full compliance to Environmental Health and Safety
  regulations is continuously achieved


• Services are managed and delivered consistently
  across the portfolio of sites


• Establish relationships with client Site Leads, ,
  Area and Regional FM managers, business partners such as EHS leads, IT to
  establish trust and credibility in the delivery of IFM services


• Support the resolution of Soft services FM issues
  at sites under purview, escalating when needed


• Develop the team’s existing skills and add new
  competencies to enhance service and drive opportunities for more
  self-performance


• Drive performance as measured by client’s Key
  Performance Indicators


• Manage subcontractors and suppliers to deliver
  goods and services against contracts and expectations


• Ensure client satisfaction with delivery of
  Facility Management services and provide a lead role in monitoring and
  increasing customer satisfaction.


• Support in the implementation of short and
  long-term projects for the client as requested.


• Gap Analyses full sites PPM schedule against site
  assets or existing schedules.


• Full understanding of Operational Scope of Works
  across region


• Oversight and support for Operations – providing
  real support (on-site and remote) to all Soft Services operations managed
  by JLL


• Develop and support a sustainability and sourcing
  focus, delivering quality, frugal and sustainable solutions for Client.


• Engage and collaborate with EMEA peer group to
  build consistency of solution/process across all Services delivered.


• Actively support the EMEA Procurement Lead on
  Procurement projects, savings paperwork, contract compliance and
  sustainability initiatives.


• Compliance with local Health and Safety
  regulations
  
   

Sound like you? To
apply you need to be/have:

• Ideally 6 years + exposure in Facilities
  Management role within a large commercial organization.


• Experience in owning facilities contracts and
  supplier/ contractor management.


• Experience in working with quality, environmental,
  and EHS management systems essential


• Quality, EHS, and environmental-related
  accreditations are desirable


• The facilities Management industry-recognized
  related qualifications desirable


• Educated to degree level or equivalent


• Ability to work in a collaborative team
  environment


• Vendor/contract management


• Decision making/complex problem solving


• Excellent verbal & written communication


• High level of IT literacy


• Strong communication skills


• Assertiveness


• Practical experience in Soft Services contract
  delivery


• Demonstrate a good working knowledge of soft
  services

How
To Apply

Interested
and qualified? Go to JLL on
jll.wd1.myworkdayjobs.com to apply

https://jobcenterkenya.com/vacancies-in-jll-kenya/