Admin Assistant Job in Kenya

HR &
Admin Assistant 

Ref: CEH/HR/REC/032/2021

Terms of Engagement: Permanent

Place of work: City Eye Hospital Main Hospital

Reporting to:

HR & Administration Officer/ Training  Coordinator

Seniority Level Junior

Main Purpose of the Role

To provide Human Resources and Administration support in the
relating functions while ensuring adherence to the laid-out policies and
procedures within the department, company and prevailing labor laws.

 Responsibilities

• Engage and assist in handling inquiries regarding
  company personnel policies, benefits, and procedures to 


• employees


• Open and maintain departmental files and ensure
  records are updated regularly and as required.


• Manage the staff database including regularly
  updating staff details, addition of new employees, updating  monthly
  and daily locum staff and recording exiting employees.


• Leave management; including daily processing of
  leave applications, sending monthly and quarterly updates,  and recording
  new enrolments.


• Bio-metric system management; including enrolment
  of staff and cancellation, processing/downloading 


• reports and weekly updates ensuring employee
  attendance is managed in line with company policy


• Ensure the daily operations of the HR department
  are conducted in accordance to department guidelines and  that the
  operations are completed on time and are of high quality.


• Participate in the recruitment process for junior
  employees by short-listing candidates, preparation, scheduling  and
  participation in interviews, communicating to successful and unsuccessful
  candidates.


• Accurate and timely filing of HR documents


• Setting up, planning and taking minutes on any HR
  related meeting.


• Monitor the performance of the house keeping staff
  and ensure that the facility remains clean, safe and well maintained


• Ensure availability and adequacy of various
  utilities (Rentokil sanitary bins, pest control, fire and safety
   equipment, water services, electricity, ventilation/air
  conditioning, waste disposal)


• Receive errand request for office support staff
  and plan their daily schedule


• Establish and maintain a record of all licenses
  required and the renewal timelines applicable CEH 



• Coordinate the renewal process including cost
  approval, processing applications and necessary follow ups


• Ensure proper display of licenses as per statutory
  requirements

Qualifications

• Bachelor’s degree in Human Resource Management or
  any other Social Sciences.


• Professional Certification preferred (CHRP or
  Higher Diploma)


• Minimum three years of experience in a similar
  position; experience within the health sector is preferred.


• Advanced Microsoft Excel skills with proficiency
  in Microsoft Word, Outlook and PowerPoint.


• A member of IHRM in good standing

Key Skills and Competencies Required

• Ability to work effectively both independently and
  as part of a team.


• Exceptional Communication and Customer Care skills


• Excellent interpersonal skills.


• Ability to work in high pressure situations.


• Exceptional verbal, written and presentation
  skills.

How to Apply

Interested and qualified candidates to make their applications
through careers@cityeyehospital.or.ke with the  subject
being “HR & Admin Assistant – CEH/HR/REC/032/2021’. Applications should
reach us not later than 3 rd December 2021.

The application must include; 

• An up-to-date CV, not more than 4 pages long, with
  the current and expected remuneration indicated in the  CV.


• A one-page document in PDF format explaining how
  their personality aligns to the core values of City Eye  Hospital.

NB: Persons with an interest in a career
in eye care and those from a needy back ground are encouraged to apply.

We are committed to grant you a great applicant’s experience, and
we do not discriminate against gender, religion, marital  status or any
other diversities. All applications shall be accorded due consideration but due
to the high volume of the same  that we receive, we shall only be able to
contact the shortlisted candidates. Applicants who fail to adhere to the
application  criteria indicated and do not meet the qualifications
highlighted shall automatically be disqualified

https://jobcenterkenya.com/admin-assistant-job-in-kenya-32/