Finance Manager
Closing
date: December 10, 2021
Organization Background
Habitat for Humanity Kenya (HFH Kenya) is a national non-profit
organization that begun its operations in 1982 as an affiliate of Habitat for
Humanity International. The affiliation is guided by a National Affiliation
Agreement (NAA) and a Memorandum of Understanding (MOU). HFH Kenya’s vision is:
“A nation where every family has a decent place to live.” Mission: “Seeking to
put God’s love into action, Habitat for Humanity Kenya brings people together
to build homes, communities and hope”.
income families access decent and affordable shelter”.
Job Summary
The Finance Manager will report to the
National Director (ND) and will be responsible for overseeing all aspects of
budgeting; financial management and reporting. The FM will provide leadership
and guidance to the Finance Unit of HFHK and ensuring that all financial
resources that come into the organization are recorded, tracked, and accounted
for and used in fulfillment of the core mission of the organization of building
and renovating houses that ensure families live in decent houses and decent
communities. He/she initiates policies and procedures that ensure the effective
and efficient use of financial and administrative resources.
Primary Responsibilities
1. Strategic
Functions: Actively participates in developing HFHK Strategic
Plans in line with HFHK business model and the global HFHI strategic plans,
actively participates in framing and revising HFHK policies and a member of the
Senior Management Team (SMT).
2. Manage
the accounting functions: Directly manage the development,
documentation, implementation, and monitoring of HFHK’s financial transactions
to ensure they are recorded, in line with fund accounting policies, on an
accurate and timely basis and financial reports are provided to stakeholders by
the prescribed deadlines.
3. Maintain
a strong internal control environment: Promote a shared
culture and ownership of maintaining strong internal controls throughout the
organization. Help in the development, documentation, and monitoring of
internal control processes that are in line with existing HFHI and HFHK finance
policies and minimize loss of organization’s assets. Promote a culture of
strong internal controls throughout the organization.
4. Financial
Management: Oversee production and analysis of timely and
accurate “Actual vs. Budget” financial statements direct from the National
Office’s financial database and monthly management accounts and monitoring for
performance and efficiency. Analyze National Office’s financial data on a
monthly basis; track key indicators and timelines. Provide written or verbal
analysis to stakeholders, key management staff, the board and, the Area Office
and HFHI as required.
5. Annual
Planning and Budgeting: Responsible for the collation of
the annual budget and forecasting phased to accommodate both statutory and
programmatic reporting periods on an accurate and timely basis in with
appropriate inputs from other departments. Ensure that all required information
is submitted to HFHI Area Office within deadlines and that questions, feedback,
etc. are responded to in a timely manner. When finalized ensure that the annual
plan and budget is accurately incorporated into the annual MOU between HFHK and
HFHI Area Office. Coordinate the Board of Directors approval process of both
the annual plan/budget and the MOU.
6. Fundraising
and Grants Management: Oversee budget development for all
concept papers and proposals in collaboration with the Resource Development and
Programs Department. Track expenditure of all grants and projects and prepare
timely donor financial reports for management and donors, in agreed formats as
well as ensuring compliance with donor rules and regulations.
7. Personnel
Management: Recruit, develop and supervise finance staff to
achieve the department’s overall responsibilities as well as to support the
achievement of the organization’s strategic and operational objectives.
8. Finance
Business Partner: Work closely with other departments to
provide accurate and timely financial processing, analysis, advice and
solutions to problems as well as set clear expectations of financially
competent and responsible management of the organization to ensure good
stewardship of donor funds and long term sustainability of the organization. **
9. Control
and manage the National Organization Assets: Oversee the
Development, maintenance and regular update of physical assets of the
organization through an appropriate asset tracking system. Ensure that the
assets of the organization are in safe custody.
10. Tax
and compliance management: Ensure that the organization
remain compliant at all times to all relevant laws and regulations by
constantly monitoring the legal and regulatory environment and ensuring
adherence to the same.
11. Payroll
Administration: Ensuring timely and accurate payroll data.
Ensure that statutory deductions are remitted to the relevant authorities in a
timely and consistent manner.
12. Cash
Flow Management: Ensure that the HFHK is well resourced by
monitoring the organizational cash flow and submitting timely international
transfer requests (ITR) to HFHI Area Office as needed and appropriately.
13. Risk
Management: Participate in developing a risk register
and manage
the operating environment to identify and minimize risks for the potential loss
of organizational resources and reputation damage. Advise the Board of
Directors and management on corrective measures needed and success of previous
actions taken. Coordinate all internal and external audits ensuring timely
implementation of all audit recommendations.
14. Procurement: Have
managerial oversight over the procurement process in compliance with HFHK
procurement policy and donor procurement rules. Ensure that all procurement
meet the standards, prudence, cost, accountability and fairness. Proactively
ensure value for money is achieved in the delivery of all contracts
Key Performance Measures/Indicators
· Sound Financial Management for HFHK
· Timely and quality Internal & external Reporting
Qualifications and Experience
- Bachelor’s
Degree in Accounting, Finance, Commerce, Business Administration,
Economics or related fields. - Professional
Qualification CPA/ACCA/CIM - Must be a
registered member of ICPAK - 5 – 7
years work experience in a busy organization, private business or
Non-Governmental Organization, out of which 2 should have been in a senior
accountant position. At least 2 of those years should be as a Senior
Accountant level with responsibilities for overseeing the Finance function
of an organization.
Other Requirements
· Ability to work long and odd hours, including weekends and evenings.
· Confidentiality
· Honesty
- High
levels of integrity
How to Apply
To apply, download the
full job description available at https://hfhkenya.org/careers/ and email the
application to hr@hfhkenya.org with
your name and position applied for in the subject line.
The closing date for
receiving applications is no later than close of business on Friday 10th December
2021.
Please do not send
certificates at this stage.
Kindly note that only
shortlisted candidates will be contacted.
HFH Kenya is an equal
opportunities employer and will never ask for funds as part of the recruitment
process.
Report fraud at www.mysafeworkplace.com
https://jobcenterkenya.com/finance-job-in-kenya-15/
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