Massive Recruitment by the Government of Kenya - KEFRI

Kenya Forestry Research
Institute (KEFRI) is a State Corporation established in 1986 with obligation to
undertake forest research, generate and promote improved technologies for
sustainable management, conservation and development of forest and allied
natural resources.

The Institute wishes to
recruit dynamic, result-oriented and self driven persons to fill the vacant
positions below:

MANAGER SUPPLY CHAIN
MANAGEMENT: KEFRI 3

 Responsibilities

• Providing leadership in the
  development of procurement policies and procedures to provide a framework
  within which procurement processes are carried out in adherence to the
  acceptable standards;


• Ensuring implementation of set
  procurement procedures to adhere to Public Procurement and Asset Disposal
  Act 2015;


• Developing and coordinating the
  preparation of annual procurement and disposal plans and their
  implementation;


• Carrying out pre-qualification
  of supplier’s eligibility and qualification in doing business with the
  Institute;


• Preparing tender documents for
  issuance to suppliers in requesting their bids in response to the
  requirements of the Institute including user goods/ services
  specifications;


• Advertising tenders to the
  public on behalf of the Institute in accordance with the legal
  requirements and increasing competition in the tendering process as a
  mechanism for ensuring value for money;


• Conducting supplier appraisal
  to evaluate their performance in service provision to the Institute;


• Overseeing the disposal of
  obsolete stores to avoid further deterioration to the assets that would
  otherwise result to the economic loss to the institute;


• Drawing services and supply
  contracts between the institute and service providers/ contractors to bind
  the two parties in a legal engagement in the supply of the goods and
  services;


• Liaising with the user
  department to ensure effective implementation of contracts for goods,
  works and services;


• Providing secretarial services
  to committees’ incidental to procurement of goods and services, and
  disposal of assets;


• Preparing professional opinion
  document based on tender evaluation report for approval or rejection by
  the Director/CEO;


• Preparing and file quarterly
  and annual procurement reports to Public Procurement Regulatory Institute
  (PPRA)in compliance with legal requirements;


• Monitoring and evaluating
  Supply Chain Management activities to ensure compliance with set
  regulations and with their effectiveness in meeting organizational needs;


• Preparing and negotiating the
  Division’s performance contract to outline the specific tasks to be
  undertaken by the Division to contribute to the Institute’s mandate;


• Allocating work to subordinates
  to ensure targets are effectively met;


• Evaluating the performance of
  staff in the Division to ascertain efficiency and effectiveness in work
  performance in meeting the objectives of the Division;


• Developing annual budget and
  work plans, to match operational requirements with available funds,
  control and manage the budget and expenditure;


• Mentoring, guiding and
  supervising subordinates through coaching and training to improve work
  performance;


• Any other duty as assigned from
  time to time

Qualifications

• At least thirteen (13) years’
  relevant work experience, five (5) of which must have been in a management
  level of Assistant Manager in a comparable institution;


• Masters Degree in Supply Chain
  Management, Logistics or relevant field from a recognized institution;


• Bachelors Degree in
  Procurement, Purchasing, logistics, Business Administration, Commerce,
  Economics or its equivalent qualification from a recognized institution;


• Diploma in Purchasing and
  Supplies Management from a Chartered Institute of Purchasing and Supplies
  (CIPS) or its equivalent qualification from a recognized institution;


• Kenya Certificate of Secondary
  Education (KCSE) minimum grade C+ (C plus) or its equivalent qualification
  from a recognized institution; or its equivalent;


• Current practicing license from
  Kenya Institute of Supplies Management (KISM);


• Member of professional body such
  as Kenya Institute of Supplies Management (KISM) or Chartered Institute of
  Purchasing and Supplies (CIPS) in good standing;


• Attended a management course
  lasting not less than four (4) weeks from a recognized institution;


• Proficiency in computer
  applications;


• Demonstrated good results in
  work performance; and


• Fulfilled the requirements of
  Chapter six of the Constitution.

 

ACCOUNTANT: KEFRI 7

 Responsibilities

• Collecting
  revenue and banking;


• Preparing
  expenditure reports based on approved budgets;


• Compiling
  and verifying records; processing accounting and transaction reports via
  computerised accounting systems;


• Preparing
  trial balance;


• Participating
  in preparation of final accounts;


• Maintaining
  and updating fixed asset register and safe keeping of invoices, receipts
  and accounts records;


• Posting
  cashbooks and undertaking bank reconciliations;


• Accounting
  for project funds;


• Any
  other duty as assigned from time to time

Qualifications

• Kenya
  Certificate of Secondary Education (KCSE) minimum grade C+ (C plus) or its
  equivalent qualification from a recognized institution;


• Bachelor’s
  Degree in Commerce, Business Administration, Business Management (Finance
  or Accounting option) or other relevant and equivalent qualifications from
  a recognized institution;


• Part
  II of the Certified Public Accountant of Kenya or its equivalent from a
  recognized institution is added advantage;


• Membership
  to a relevant professional body is added advantage; and


• Proficiency
  in computer applications

 

OFFICE ADMINISTRATOR: KEFRI 7

Responsibilities

• Attending
  to visitors/clients;


• Handling
  telephone calls, customer inquiries and complaints/compliments;


• Ensuring
  security and confidentiality of office records, equipment and documents;


• Maintaining
  office diary;


• Record
  keeping for correspondences and file movement;


• Managing
  office protocol and etiquette;


• Coordinating
  the general administration of the respective office;


• Coordinating
  schedule of meetings and appointments;


• Coordinating
  travel arrangements;


• Coordinating
  appointments and travel itineraries;


• Preparing
  responses to routine correspondence;


• Monitoring
  procedures for record keeping for correspondences; and


• Any
  other duty as assigned from time to time

Qualifications

• Kenya
  Certificate of Secondary Education (KCSE) minimum grade C+ (C plus) or its
  equivalent qualification from a recognized institution;


• Bachelors
  degree in Secretarial Studies or any other equivalent from a recognized
  institution;


• Proficiency
  in computer applications; and


• Diploma/
  Higher Diploma in Secretarial Studies from a recognized institution;

OR

 Have passed the following examinations
from the Kenya National Examinations Council (KNEC);

• Typewriting
  III (Minimum 50 p.m.)/Computerized document processing III;


• Shorthand
  III (100 p.m);


• Business
  English III/Communications II;


• Office
  Management III/Office Administration and Management III;


• Secretarial
  Duties II;


• Commerce
  II;

 

INTERNAL AUDITOR: KEFRI 7

 Responsibilities

• Providing
  input in development of risk based annual Internal Audit plans for the
  continuous audit of risk management, internal controls and governance
  processes;


• Undertaking
  audit assignments in line with the approved audit work plan to confirm the
  adequacy and effectiveness of governance, risk management and control;


• Providing
  input in preparation of audit reports for given assignments by capturing
  relevant audit findings and recommendations from working papers to give an
  assurance on the adequacy and effectiveness of systems within the
  Institute;


• Assisting
  in follow up on implementation of audit recommendations and prepare status
  report;


• Undertaking
  special audit assignments/ investigations to confirm whether there are
  material breaches in policy, procedures and relevant regulations through
  review of accountable documents and records and preparing working papers;


• Undertaking
  consulting and advisory services to offer advice and guidance to
  management in the development of control systems;


• Undertaking
  reviews and reporting corruption prevention activities; and


• Any
  other duty as assigned from time to time.

Qualifications

• Kenya
  Certificate of Secondary Education (KCSE) minimum grade C+ (plus) or its
  equivalent qualification from a recognized institution;


• Bachelor’s
  Degree in Commerce, Business Administration, Business Management (Finance
  or Accounting option) or other relevant and equivalent qualifications from
  a recognized institution;


• Part
  II of the Certified Public Accountant of Kenya or its equivalent from a
  recognized institution is added advantage;


• Valid
  Membership to a relevant professional body is added advantage; and


• Proficiency
  in computer applications

 

HUMAN RESOURCE MANAGEMENT OFFICER: KEFRI 7

 Responsibilities

• Preparing
  notes, draft correspondences, enter and process data, write reports on
  matters relating to human resource administration to ensure appropriate
  action is carried out;


• Implementing
  staff recruitment and selection processes decisions to fill vacant
  positions and prepare recommendations for staff appointments to facilitate
  hiring of suitable candidates;


• Processing
  of salaries, allowances, benefits and final dues and payroll
  administration;


• Processing
  employee recruitment, promotion and exit documents;


• Processing
  of leave applications, sick sheets and sick offs;


• Updating
  and maintaining employee records in their personal files and the human
  resource information system;


• Maintaining
  compliment control;


• Updating
  of the human resource database;


• Analyzing
  data on work environment and employees’ satisfaction surveys;


• Collecting
  data in relation HIV/Aids Prevention, gender, disability mainstreaming,
  Alcohol, Drug and Substance Abuse, WIBA, OSHA;


• Undertaking
  training needs analysis, projections and developing training programmes;


• Developing
  training materials for in-house courses;


• Administering
  performance appraisal, collates performance related data, analyzing and
  preparing related reports;


• Providing
  input in the preparation of division budget and work plans to ensure
  smooth flow of operations;



• Preparing
  periodic progress reports; and


• Any
  other duty as assigned from time to time.

Qualifications

• Kenya
  Certificate of Secondary Education (KCSE) minimum aggregate ‘C+’ (C plus)
  or its equivalent qualification from a recognized institution;


• Bachelor’s
  Degree in Social Sciences or equivalent from a recognized institution;


• Postgraduate
  Diploma in Human Resource Management or its equivalent from a recognized
  institution is a must for those whose Bachelor degree is not in Human
  Resource Management;


• Valid
  Membership to a relevant professional body is added advantage; and


• Certificate
  in Computer Applications from a recognized institution

 

ASSISTANT HUMAN RESOURCE MANAGEMENT OFFICER: KEFRI 9

 Responsibilities

• Preparing
  draft correspondences;


• Reviewing
  job descriptions and preparing job advertisements;


• Coordinating
  the recruitment process;


• Organizing
  Staff induction and on-boarding programs;


• Writing
  pay change advise and advice accounts section on staff salary changes,
  transfers, appointments, promotions and increments for timely processing


• Maintaining
  and update the staff compliment to ensure records of the establishment are
  kept up to date;


• Processing
  salaries, allowances, benefits and final dues;


• Updating
  the HR information systems data;


• Issuing
  of staff Identity


• Collating
  information relating to recruitment and selection, appointments, training,
  performance management, records and staff complement control;


• Undertaking
  of   training    needs  
  analysis,    projections    and  
  developing    training programmes;


• Administering
  performance appraisal, collates performance related data, analyzing and
  preparing related reports;


• Collating
  data in relation to HIV/AIDS Prevention, gender, disability mainstreaming,
  Alcohol, Drug and Substance Abuse, Occupational, Safety and Health Act;


• Preparing
  timely statutory returns such as NSSF and NHIF;


• Processing
  pension elements and other human resource administration matters for
  retirees and those proceeding on retirement for timely payments; and


• Implementing
  decisions made by the Human Resource Officers to ensure issues raised are
  addressed and in a timely manner.

Qualifications

• Kenya
  Certificate of Secondary Education (KCSE) minimum grade “C-” (C Minus) or
  its equivalent qualification from a recognized institution;


• Diploma
  in Diploma in Human Resource or its equivalent qualification from a
  recognized institution or its equivalent from a recognized institution;


• Valid
  membership from relevant professional body is an added advantage; and


• Certificate
  in Computer Applications from a recognised institution

 

ASSISTANT SUPPLY CHAIN MANAGEMENT OFFICER: KEFRI 9

Responsibilities

• Keeping
  the store-rooms clean, properly ventilated and in good condition and that
  the stores are well arranged and easy to access;


• Taking
  inventory on stored goods for record keeping, accountability and financial
  planning;


• Receiving
  and issuing stock to end users within the institute for continued smooth
  running of operations;


• Responsible
  for the safe custody of all empty cases, drums, tins and packing materials
  that may be of any value and records for disposal


• Making
  sure the bin cards are properly kept for each item of stores;


• Verification
  of stores and reporting of shortages and losses of stores;


• Preparation
  of procurement report- stock taking, reconciliation, preparation and
  maintenance of records;


• Implementing
  KEFRI and e-government procurement procedures; and


• Monitoring
  the movement of stores and raising stores purchase requisition to avoid
  out of stock.


• Any
  other duty assigned from time to time.

Qualifications

• Kenya
  Certificate of Secondary Education (KCSE) minimum grade “C -” (C Minus) or
  its equivalent qualification from a recognized institution;


• Diploma
  in Purchasing and Supplies Management or its equivalent from a recognized
  Institution;


• Member
  of professional such as Kenya Institute of Supplies Management (KISM) or
  Chartered Institute of Purchasing and Supplies (CIPS) in good standing;
  and


• Certificate
  in Computer Applications from a recognised institution

 

INFORMATION     AND    
COMMUNICATION     TECHNOLOGY    
OFFICER (SYSTEM /DATA ANALYST): KEFRI 7

  Responsibilities

• Deploy,
  maintain, and troubleshoot core business applications, including
  application servers, associated hardware, endpoints, and databases;


• Meet
  and coordinate with internal and external stakeholders to establish
  project scope, system goals, and requirements;


• Develop,
  analyze, prioritize, and organize requirement specifications, data
  mapping, diagrams, and flowcharts for developers and testers to follow;


• Translate
  highly technical specifications into clear non-technical requirements


• Manage
  the set-up and configuration of systems;


• Define
  and coordinate the execution of testing procedures, and develop test cases
  to serve the overall quality assurance process;


• Provide
  documentation of all processes and training as needed;


• Develop
  and implement maintenance procedures, monitor systems health, gather
  system statistics, and troubleshoot reported errors and alarms;


• Perform
  design, implementation, and upgrades of information systems to meet the
  business and user needs;


• Implement
  best practices for scalability, supportability, ease of maintenance, and
  system performance;


• Creating
  system guidelines and manuals for the organization;


• Conducting
  regular reviews of systems and generating reports on efficiencies and
  improvement areas;


• Ensuring
  Business continuity by performing regular data and application backups;
  and


• Any
  other duty assigned from time to time.

Qualifications

• Kenya
  Certificate of Secondary Education (KCSE) of at least mean grade “C +” (C
  plus) or its equivalent qualification from a recognized institution;


• Bachelor’s
  Degree in any of the following fields: Information Technology, Computer
  Science, Business IT, Software Engineering, ICT Project Management,
  Computer Engineering or its equivalent qualifications from a recognized
  Institution;


• Working
  experience in the field of system analysis is and added advantage;


• Valid
  membership to relevant professional body is an added advantage;


• Ability
  to assess business needs and translate them into relevant solutions;


• Strong
  understanding and knowledge of the principles and practices associated
  with data and system analysis;


• Experience
  installing, configuring, documenting, testing, training, and implementing
  new applications and systems;


• Working
  knowledge of a wide variety of programming languages, analysis tools and
  big data; and


• Excellent
  analytical skills

 

INFORMATION AND 
COMMUNICATION   TECHNOLOGY  OFFICER (INFORMATION
SECURITY):  KEFRI 7

Responsibilities

• Seeking
  to build in security during the development stages of software systems,
  networks and data canters;


• Constantly
  monitoring for attacks and intrusions;


• Finds
  a potential threat or attempted breach and close off the security
  vulnerability to maintain a high security standard;


• Develop
  company-wide best practices for IT security;


• Perform
  penetration testing;


• Help
  colleagues install security software and understand information security management;


• Research
  security enhancements and make recommendations to management;


• Stay
  up-to-date on information technology trends and security standards;


• Providing
  end user support and training users on effective and efficient use of ICT
  facilities;


• Administering
  and managing users in the Active Directory, e-mail server and User
  applications; and


• Any
  other duty assigned from time to time

Qualifications

• Kenya
  Certificate of Secondary Education (KCSE) of at least mean grade “C +” (C
  plus) or its equivalent qualification from a recognized institution;


• Bachelor’s
  Degree in any of the following fields: Information Technology, Computer
  Science, Business IT, Software Engineering, ICT Project Management,
  Computer Engineering or its equivalent qualifications from a recognized
  Institution;


• Working
  experience in the field of Information security is and added advantage;


• Valid
  membership to relevant professional body is an added advantage;


• An
  excellent understanding of best practice within Information Security and
  risk management including standards such as ISO/IEC 27001, Cyber
  Essentials and COBIT;


• An
  understanding of Application Security threats and countermeasures;


• An
  understanding of current and emerging threats and countermeasures and the
  organisational challenges to addressing these threats;


• An
  excellent understanding of legislation and regulations that impact
  information Security; and


• A
  good practical knowledge of security technologies and wider business
  solutions including Firewalls, IDS/IPS, Identity and access management,
  SIEM, remote working and cloud technologies.

How to Apply

Online Application: Interested applicants are required to click the link below and
submit their information as guided; https://forms.gle/6TqDSvtXxafLVcEBA

Hard copy applications:  IN ADDITION to
the online application, applicants should send their hard copy applications and
attach their Curriculum Vitae and copies of relevant professional/academic
certificates and national identification card. They should also include their
day and evening telephone numbers, e-mail address and names and addresses of
three referees to reach the Director KEFRI not later than Monday
6th December, 2021.

Envelopes containing the documents should clearly be marked
with the position applied for and addressed to: –

The Director/CEO,

 Kenya Forestry Research Institute
(KEFRI),

 P.O. BOX 20412-00200,

City Square, NAIROBI.

https://jobcenterkenya.com/massive-recruitment-by-the-government-of-kenya-kefri/