Office Assistant Job in Kenya

International Rescue Committee (IRC)

Sector: Administrative

Support

Employee Category: Full

Time
 

Job Purpose / Objective: The

Office Assistant is responsible for maintaining the interior of the IRC Urban

office in the condition required by the lease agreement. 

As well, he/she provides support in

procurement and warehousing. 

Key Responsibilities

Procurement and warehousing:

• Assist with procurement requests emanating
  
  from the urban office through tracking and follow up;


• Receives and records all invoices and delivery
  
  report received from the warehouse;


• Leads in store releasing of the necessary
  
  items for the urban office;


• In liaison with the driver, collects items
  
  from the warehouse for the office.

Office Assistance duties:

• Sits at the reception desk and receives
  
  visitors;


• Forwards information by receiving and
  
  distributing communications; collecting and mailing correspondence;
  
  copying information;


• Maintains supplies by checking stock to
  
  determine inventory levels; anticipating requirements; placing and
  
  expediting orders; verifying receipt; stocking items; delivering supplies
  
  to work stations;


• Maintains equipment by completing preventive
  
  maintenance; troubleshooting failures; calling for repairs; monitoring
  
  equipment operation;


• Ensures proper filing of all documentation
  
  that needs to be filed;



• Ensuring the office is cleaned daily as
  
  assigned;


• Making tea and coffee for staff and guests
  
  upon request;


• Cleaning of computers regularly;


• Cleaning of the inside of the windows twice a
  
  month;


• Washing dirty utensils, wiping and placing
  
  them in their respective places;


• Prepares monthly payment requests for office
  
  drinking water and office milk and any other payment requests for
  
  administration department;

• Attend to any other duties or tasked delegated
  
  by the supervisor or designate.

• Maintain the office clean and tidy.


• Coordinate the movement of documents between
  
  urban office and Supply Chain


• Ensure warehouse items are collected on time.

• O level certification


• Two years work experience in office management

Required Experience &

Competencies:

• Competent in spoken and written English


• Competent use of PC especially MS word


• Organization and planning skills


• Work management and prioritizing skills


• Verbal and written communication skills.

Kenyan nationals are encouraged to

apply.

International allowances are not

available for this position. 

Salary and employee benefits are

compliant to the Kenyan NGO Sector. 

How to Apply

CLICK

HERE

 to apply online 

IRC leading the way from harm to home.

 

IRC is an Equal Opportunity Employer.
 

IRC considers all applicants on the

basis of merit without regard to race, sex, color, national origin, religion,

sexual orientation, age, marital status, veteran status or disability.

Disclaimer: Please take note that International Rescue

Committee (IRC) does not ask for any fees in connection with its recruitment

processes. In the event that you receive any request  for payment of any

sort, please get in touch with us on Tel: +(254-020) 2727730, Email:

IRCKenya@rescue.org or report to the nearest police.