Position Title: National Programme Officer for East and Horn of Africa
Duty Station: Country Office Nairobi, Kenya
Type of Appointment: Fixed Term, one year with possibility of extension
Seniority Band: III
Subject to Rotation: No
Reporting directly to: Head of the Regional Implementation Unit (RIU) of the IOM Regional Office in Brussels
Organizational Context and Scope: Under the overall programmatic and strategic guidance of the Programme Coordinator in the Country Office in Nairobi and the direct supervision of the Head of the Regional Implementation Unit (RIU) of the Regional Office (RO) in Brussels, in close coordination with the ACP-EU Migration Action Officer (AO) for the East and Horn of Africa Region based in Brussels, the incumbent will contribute to the successful implementation of the activities of the ACP-EU Migration Action (hereafter referred to as the “Action”) in East and Horn of Africa, including liaison, coordination, reporting to the Action team in Brussels, and constant monitoring of activities and evaluation of their impact.
The ACP-EU Migration Action Programme Officer for East and Horn of Africa will be based at the IOM CO in Nairobi, Kenya, and will be responsible for activities undertaken under the Action in the following ACP countries of East and Horn of Africa: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, South Sudan, Sudan, Tanzania and Uganda.
Responsibilities and Accountabilities
1. Maintain fluid channels of communication with Governments and Regional Organizations of the above mentioned ACP East and Horn of Africa countries, so that the activities of the Action are successfully implemented in these countries, in close coordination with the AO in Brussels and the Programme Coordinator in Nairobi;
2. Contribute to raising awareness of the Governments of the ACP East and Horn of Africa countries and their Regional Organizations, such as the East African Community (EAC), about the various types of support available through the Action on targeted issues (visa, readmission, remittances), in
close coordination with the AO in Brussels and the Programme Coordinator in Nairobi;
3. Provide guidance and technical support to national Governments/Regional Organizations in the development of technical assistance requests and to Non State Actors for the implementation of initiatives funded under this Action;
4. Support the effective management and monitoring of the activities of the Action in the East and Horn of Africa region, closely coordinating and collaborating with the Action team in Brussels, by identifying risks, gaps and challenges prior to their rising, proposing viable solutions, administering monitoring formats and collecting inputs from stakeholders;
5. Coordinate and organize in close cooperation with involved IOM Country Offices in the region, as well as with national authorities where IOM Country offices are not present, the visits of the experts/consultants of the Action, accompanying and supporting them in their first official meetings, ensuring follow up with the involved Government/Regional Organization and good coordination with IOM colleagues in the country, in the IOM CO and RO in Nairobi and with the Action team in Brussels;
6. Maintain fluid dialogue with the Non State Actors in charge of targeted projects for adequate follow-up and monitoring of the projects’ implementation, in coordination with IOM Country Offices where present, including spot checks and ad hoc visits of the projects during their implementation phase;
7. Provide on a daily and/or weekly regular basis progress reports to the Head of the RIU and the AO on the activities under development/implementation;
8. Systematically monitor expected outputs and results through dialogue with the beneficiary ACP Governments, the relevant IOM Country Offices, the experts and consultants, the staff of the Action based in Brussels and the Programme Coordinator in Nairobi, promptly informing the Action team in Brussels of any problem arising and proposing/coordinate corrective measures, when necessary;
9. Support the organization of peer-to-peer exchange meetings to be held in Brussels with beneficiaries of the Action and coordinate the participation of stakeholders from the East and Horn of Africa region involved in activities of the Action in meetings convened in the framework of the programme;
10. Participate in meetings and events, travelling when necessary and requested by the Head of the RIU, and contribute with information, presentations, overviews, etc., as requested by the Action team in Brussels;
11. Provide the Kenya Country Office with public information, monitoring and evaluation, and/or project development activities support as requested (30% of time).
12. Perform such other duties as may be assigned by the Head of the RIU in RO Brussels.The incumbent is expected to demonstrate the following technical and behavioural competencies:
Accepts and gives constructive criticismFollows all relevant procedures, processes, and policiesMeets deadline, cost, and quality requirements for outputsMonitors own work to correct errorsTakes responsibility for meeting commitments and for any shortcomingsIdentifies the immediate and peripheral clients of own workEstablishes and maintains effective working relationships with clientsIdentifies and monitors changes in the needs of clients, including donors, governments, and project beneficiariesKeeps clients informed of developments and setbacksContributes to colleagues' learningDemonstrates interest in improving relevant skillsDemonstrates interest in acquiring skills relevant to other functionKeeps abreast of developments in own professional areaActively shares relevant informationClearly communicates, and listens to feedback on, changing priorities and proceduresWrites clearly and effectively, adapting wording and style to the intended audienceListens effectively and communicates clearly, adapting delivery to the audienceActively seeks new ways of improving programmes or servicesExpands responsibilities while maintaining existing onesPersuades others to consider new ideasProactively develops new ways to resolve problemsConvinces others to share resourcesActively identifies opportunities for and promotes organizational changePresents goals as shared interestsArticulates vision to motivate colleagues and follows through with commitmentsProvides constructive feedback to colleaguesIdentifies ways for their staff to develop their abilities and careersProvides fair, accurate, timely, and constructive staff evaluationsUses staff evaluations appropriately in recruitment and other relevant HR proceduresHolds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluationsSets clear and achievable goals consistent with agreed priorities for self and othersIdentifies priority activities and assignments for self and othersOrganizes and documents work to allow for planned and unplanned handoversIdentifies risks and makes contingency plansAdjusts priorities and plans to achieve goalsAllocates appropriate times and resources for own work and that of team membersMasters subject matter related to responsibilitiesIdentifies issues, opportunities, and risks central to responsibilitiesIncorporates gender-related needs, perspectives, and concerns, and promotes equal gender participationPersistent, calm, and polite in the face of challenges and stressTreats all colleagues with respect and dignityWorks effectively with people from different cultures by adapting to relevant cultural contextsKnowledgeable about and promotes IOM core mandate and migrationActively contributes to an effective, collegial, and agreeable team environmentContributes to, and follows team objectivesGives credit where credit is dueSeeks input and feedback from othersDelegates tasks and responsibilities as appropriateActively supports and implements final group decisionsTakes joint responsibility for team's workLearns about developments in available technologyProactively identifies and advocates for cost-efficient technology solutionsUnderstands applicability and limitation of technology and seeks to apply it to appropriate workEstablishes realistic resource requirements to meet IOM needsa) effectively coordinates actions with other implementing partners; b) works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance action objectives; c) correctly frames migration issues within their regional, global, and political context; d) delivers on set objectives.a) Completed advanced University Degree from an accredited academic institution preferably in Political or Social Science, International Relations and/ or Law or Bachelor degree in the above fields with two years of relevant professional experience in the field of international migration, management, and evaluation;
b) Sound knowledge of migration issues with specific understanding of regional trends and issues;
c) Proven record of establishing and maintaining good working relationships with governmental and diplomatic authorities, national, regional and international institutions as well as civil society actors in countries of the East and Horn of Africa Region;
d) Demonstrated regional knowledge and experience in providing technical assistance to governments/CSOs; e) excellent level of computer literacy.Fluency in English and French is required.Fluency in local relevant languages is an asset.Mode of Application: Submit cover letter and CV including daytime telephone and e-mail address to:- International Organization for Migration (IOM), or send via e-mail to hrnairobi@iom.int
Closing Date: 28th November, 2014
Only shortlisted applicants will be contacted
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