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Admin Officer Job in Kenya

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Secretariat Admin Officer



Principal
Accountabilities:



Reciprocity – offer
Administrative Support to Reciprocal Clubs Committee including but not limited
to researching on reciprocating clubs, organising meetings, minutes takings,
follow-up on matters arising and execute all actions as directed.



 Membership




  • Membership Transitions – prepare transition
    letters reports and letters. Send letters and respond to Members’
    enquiries accordingly.

  •  Database – update and maintain membership
    database accordingly

  •  Posting Candidates in the Database – open
    accounts for new member and post in details as provided in the membership
    application form

  • Deputise Membership Admin while on leave.

  • Members Comments – Collate and analyse Members and
    guests’ comments/feedback in the appropriate format. Prepare reports for
    the relevant Committee meetings.

  •  Maintain membership registry, ensuring all
    relevant documents are filled and are up to date.

  •  Filter all incoming mail and parcels and
    ensure they reach the designated persons on time.

  •  Assist in preparation of Committee and
    Annual General meetings as directed.

  •  Stock Secretariat stationeries stores and
    always maintain it up to date in all respects in a presentable manner.

  •  Any other duties that may be assigned.



QUALIFICATIONS OF A
SECRETARIAT ADMINISTRATIVE OFFICER




  • Diploma in Business Administration or equivalent

  • Prior experience as an Office Assistant, Office
    Administrator or handling administrative responsibilities in a related
    field

  • Organised, multi skilled, self-directed individual
    with a positive attitude, excellent organizational skills and able to work
    under minimum supervision.

  • Visionary, result-driven, self-directed and
    resourceful administrative professional focusing in making a difference in
    office administrative procedures.

  • Excellent communication and presentation skills
    with the ability to liaise effectively with a range of departments to
    effectively achieve departmental and organisational objectives

  • Flexible and able to adapt to rapidly changing
    circumstances, prioritize, multitask and meet deadlines

  • Analytical decision making and proactive
    approaches to problem solving

  • Ability to work autonomously and as part of a team

  • Discretion with personal and confidential
    information

  • Advanced interpersonal skills, demonstrated
    ability to develop strong working relationships

  • Creative and innovative thinker

  • Proficient in Microsoft Office, In-design,
    Photoshop & Corel Draw

  • Qualifications in Secretarial studies will be an
    added advantage.



How
To Apply



Interested candidates
are requested send an updated Resume and letter of application referenced
“Secretariat Administrative Officer” to careers@mcc.co.ke by end of day (5.00pm) Monday, 31st January 2022.



Due to the large number
of applications we may receive, kindly note that only short-listed candidates
will be contacted.




https://jobcenterkenya.com/admin-officer-job-in-kenya-20/

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