Accounting Job in Kenya

Projects Finance Officer

Closing
date: February 10, 2022

Reports To: Deputy Finance Manager – Projects

Length of Contract: 2
years

About CRS:

Catholic Relief Services (CRS) carries out the commitment of the Bishops of
the United States to assist the poor and vulnerable overseas. Our Catholic
identity is at the heart of our mission and operations.

We welcome as a part of
our staff and as partners, people of all faiths and secular traditions who
share our values and our commitment to serving those in need.

CRS has worked in Kenya since 1965. Over the years, CRS’ focus shifted from
direct relief and food distributions to a comprehensive development program
that works with partners and enhances local capacity. CRS Kenya programs now
support children affected by HIV and community-based efforts to increase
household incomes, improve family health and sanitation, and enha nce
agriculture livelihoods.

Job Summary:

The Finance Officer – Projects will help coordinate and contribute to the
implementation of the projects/grants policies and procedures in compliance
with CRS’ established accounting standards, Generally Accepted Accounting
Principles (GAAP), donors’ rules and regulations, and legal requirements to
support high-quality programs serving the poor and vulnerable. The incumbent
will efficiently perform accounting services through documenting the
project/grant financial transactions by compiling, analyzing, and verifying
account information, preparing account entries, and delivering financial
reporting services throughout the project/grant life cycle.

Job Responsibilities:

• Carry out
  partner assessments and monitoring as detailed in the SRFM Policy for the
  assigned partners including preparation of assessment and monitoring
  reports highlighting capacity building needs or other areas that require
  management’s attention.


• Review and
  validate supporting documentation before processing of financial
  transactions to ensure all required documents are accurate and complete
  and authorizations are in place.


• Ensure
  setup and maintenance of all data required for processing financial
  transactions for assigned accounts in Oracle ERP Insight financial
  accounting package.


• Record
  financial transactions following appropriate authorizations. Review and
  analyze various accounts to detect irregularities. Advise on corrective
  actions and prepare correcting entries and adjustments, as necessary.


• Support in
  the preparation of and analysis of donor reports and other financial
  reports for various internal and external stakeholders.


• Support in
  the budget preparation including review of new project proposals for
  internal & external submission.


• Prepare,
  monitor, alert the program manager, facilitate, and manage the process of
  closing expiring grants within the ninety (90) days period as required in
  the grants closure period.


• Ensure the
  integrity and quality of the data in the CPs Project financial database
  including and not limited reviewing, analysis of various account and alert
  relevant staff of any irregularities.


• Support in
  the preparation of the monthly Budget Comparison Reports (BCR) and
  Inception to date reports (ITD), respond to any queries from programs
  relating to the BCR report. In addition, preparation of finance indicators
  reports on monthly basis alert management on any exceptions and make
  recommendations as appropriate.


• Gateway
  Support for Kenya and Somalia ensuring timely uploading of subrecipients
  assessment & monitoring reports and updating of the relationship
  monitoring schedules as appropriate.


• Monitor
  disbursement/receipt schedules, alert relevant staff of due
  payments/liquidations, and maintain appropriate communication and follow-up
  to facilitate timeliness of financial resource management.


• Provide
  technical assistance and capacity building for staff and partners,
  including interpretation of policies, setting up of systems, trouble
  shooting and resolution of outstanding issues.


• Evaluate
  and monitor subrecipient financial management processes in accordance with
  policy and strengthen capacity of partner in financial accounting and
  transactions.


• Prepare
  various, periodic, and ad hoc financial reports, as needed, and perform
  variance analyses to assist with decision-making and proper management of
  financial resources.


• Provide
  information to subrecipients and staff on financial accounting policies
  and procedural compliance issues and contribute to capacity strengthening.


• Perform
  assigned treasury (cash payment/receipt, cash forecast, etc.) duties, as
  long as segregation of duties is ensured.

Travel Required At least 40% of time

Personal Skills

• Excellent
  analytical skills with ability to detect and report inconsistencies


• Conscientious,
  accurate and thorough with great attention to detail


• Ethical
  conduct in accordance with recognized professional and organizational
  codes of ethics


• Proactive,
  resourceful, solutions oriented and results-oriented


• Teamwork
  and ability to work collaboratively

Preferred Qualifications

• Familiarity
  with the relevant public donors’ regulations a plus.


• Proficient
  in Excel and experience with Word and PowerPoint. Knowledge of Oracle
  Enterprise Resource Planning (ERP) Accounting package or similar financial
  reporting software is a plus.

Key Working Relationships:

Supervisory: None

Internal: Finance
Manager, Deputy Finance Manager, Finance Staff, Project Managers and Officers

External: Partner
finance & staff, public donors & representatives

Typical Background,
Experience & Requirements:

Education and Experience

• B.A.
  degree in Accounting, Finance, Economics, Business Administration with
  courses in accounting, or a qualification in accounting (CPA/ACCA or
  equivalent).


• Minimum of
  three years’ experience in a position with similar responsibilities,
  preferably with an international or local NGO, or a financial/banking
  institution.


• Knowledge
  of the relevant public donor regulations preferred.


• Proficient
  in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing
  Applications. Knowledge of Oracle ERP financial accounting package or
  similar financial reporting software preferred.


• Demonstrated
  commitment to respect, equity, diversity and inclusion including gender
  equality.

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and
used by each staff member to fulfill his or her responsibilities and achieve
the desired results.

• Integrity


• Continuous
  Improvement & Innovation


• Builds
  Relationships


• Develops
  Talent


• Strategic
  Mindset


• Accountability
  & Stewardship

Disclaimer: This job description is not an
exhaustive list of the skill, effort, duties, and responsibilities associated
with the position.

What we offer:

CRS offers a comprehensive benefits package and the opportunity to work in
a collaborative, mission-driven culture that is committed to improving the
lives of the poor throughout the world.

*Our Catholic identity is
at the heart of our mission and operations. Catholic Relief Services carries
out the commitment of the Bishops of the United States to assist the poor and
vulnerable overseas. We welcome as a part of our staff people of all faiths and
secular traditions who share our values and our commitment to serving those in
need. CRS’ processes and policies reflect our commitment to protecting children
and vulnerable adults from abuse and exploitation.

CRS Kenya strives to be a place where a diverse mix of talented people want
to come and work, stay, and do their best.

CRS provides equal employment opportunity to all qualified employees and
applicants for employment and does not discriminate based on race, color,
religion, ancestry or national origin, sex, age, marital status, physical or
mental disability or handicap, medical condition and any other status protected
by law. As an equal opportunity employer, CRS will recruit, hire, train and
promote persons solely on their qualifications and abilities.

*By applying to this job,
I understand and acknowledge that CRS requires its staff to treat all people
with dignity and respect and to actively prevent harassment, abuse,
exploitation, and human trafficking. Further, I understand that if I am a
successful candidate, I will be subject to a comprehensive background check,
and my personal/professional references will be asked to evaluate my behaviors
related to the above safeguarding-related topics.*

Catholic Relief Services carries out the commitment of the Bishops of the
United States to assist the poor and vulnerable overseas. Our Catholic identity
is at the heart of our mission and operations. We welcome as a part of our
staff and as partners people of all faiths and secular traditions who share our
values and our commitment to serving those in need.

How to Apply

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https://jobcenterkenya.com/accounting-job-in-kenya-16/