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Admin Officer Job in Nairobi, Kenya

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Job Title: Admin Officer
 



Location: Nairobi
 



Net Salary: 40k

Our client is a Kenyan manufacturer of motor bikes. 




They seek to hire a Management Assistant who will play an integral part in planning and managing schedules and coordination with the relevant stakeholders.




S/He will work closely with the Operations Director and the commercial director to assist in planning, filing, scheduling for meetings as well as ordering office supplies.



S/He should be a competent professional able to oversee office operations as well as schedule for various activities.

Responsibilities



  • Ensure all management documents (management meetings, board meetings etc.) are signed and well filed

  • Source office supplies and maintain office inventories

  • Order for office stationery when they are below the required quantities

  • Arrange visas, travel tickets and accommodation for employees who are travelling out of station

  • Organize meetings and ensure directors are well briefed for each meeting

  • Organize and maintain diaries of the directors

  • Keep action item lists for the directors as well as manage their follow ups

  • Book external boardrooms when necessary and ensure meals and refreshments have been ordered on time

  • Maintain rapport with various service providers e.g. hotels, travel agents, boardroom providers

  • Ensure international guests are well catered for and have accommodation and transportation to and from the airport

  • Deal with emails and phone calls and correspond on behalf of management

  • Take minutes during commercial and board meetings and ensure the meetings are signed, scanned and properly filed

  • Draft letters, presentations, briefs and emails on behalf of management

  • Screen calls, enquires and requests and direct them to the relevant parties


Qualifications


  • At least 5 years’ experience as an Executive Assistant at board levels

  • Proficiency in Microsoft office programs

  • At least a diploma in business administration/business management

  • Previous experience working in a multicultural environment is an added advantage

  • Should be a self-starter who is driven and self-motivated

  • Strong project management and leadership skills

  • Great networking skills

  • Excellent attention to detail

  • Great communication skills.

  • Highly organized and process driven


How to Apply
 



If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Admin Officer – Motorbikes) to [email protected] on or before 20th October 2017.

Kindly indicate current/last salary on your CV


N.B: We do not charge any fee for receiving your CV or for interviewing. 




Only candidates short-listed for interview will be contacted





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