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Senior Regional Resources Management Officer

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Position Title : Senior Regional Resources Management Officer



Duty Station : Nairobi, Kenya



Classification : Professional Staff, Grade P4



Type of Appointment : Fixed term, one year with possibility of extension



Estimated Start Date : As soon as possible



Closing Date : 20 October 2017



Established in 1951, IOM is a Related Organization of the United Nations, and as the leading



UN agency in the field of migration, works closely with governmental, intergovernmental and



non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.



IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:



  1. Internal candidates


  2. Qualified applicants from the following NMS countries: Antigua and Barbuda, Bahamas, Belize, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa



    1. External female candidates.


Context:



Under the direct supervision of the Regional Director (RD) for East and Horn of Africa and with the technical oversight of the Department of Resources Management (DRM) at Headquarters (HQ) and in the Administrative Centres in Manila and Panama, the successful candidate will be responsible and accountable for monitoring and supporting the financial, human resources and other administrative functions of the Country Offices (COs) within the region as well as for advising on management-related issues.



Core Functions / Responsibilities:



Regional Office



  1. Participate in the development and implementation of short- and long-term management objectives and goals and provide advice on management-related issues.


  2. Liaise with governmental, intergovernmental, and other partner entities on resource management issues with a view to ensuring smooth implementation of IOM’s activities and represent the Organization at relevant high level and inter-agency meetings.


  3. Coordinate the RO’s annual budget submission and control spending to ensure that costs are contained within approved allocations.


  4. Review budgets contained in proposals as part of the project endorsement process with a view to seeking adequate coverage of shared staff and office costs and to relevant risk management aspects.


  5. Supervise resource management staff in the RO.


  6. Act as officer-in-charge in the absence of the Regional Director, as required.


  7. Track and monitor gender balance regional statistics, plan for gender target achievements, and assist Chiefs of Mission (CoMs) in the implementation of IOM Gender Policy, in coordination with the Gender Focal Point for the region.


Country Offices within the region (including the co-located CO)



  1. Oversee provision of first-line support, guidance and training to the Resource Management Officers (RMOs) (or equivalent) as well as CoMs and other concerned IOM staff in the region with respect to IOM"s policies and procedures relating to administrative, financial, HR, PRISM, risk management, IT and procurement matters.


  2. Monitor the implementation of internal controls to prevent fraud and mismanagement.


  3. Provide guidance to CoMs and RMOs (or equivalent) in managing the human resources function of their missions and coordinate with HRM/MHRO/PAC-FPSU for resolution of difficult or sensitive situations.


  4. Monitor the financial management function in the region to address issues relating to accounting, budgeting and treasury and local HR administration and payroll matters in a timely fashion.


  5. Ensure appropriate support is provided to run PRISM payrolls for COs too small to allow for segregation of duties and oversee maintenance of organizational structures for Staff Evaluation System (SES) purposes.


  6. Coordinate COs requests for changes to the “Personnel Establishment” prior to submitting to PAC-FPSU for final approval.


  7. Perform such other duties as may be assigned.


Required Qualifications and Experience:



Education



• Master’s degree in Finance, Accounting, Public Administration, Business Administration, Commerce or a related field from an accredited academic institution with seven years of relevant professional experience; or



• University degree in the above fields with nine years of relevant professional experience.



• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.



Experience



• Experience in financial management, accounting, budgeting, internal control assessment, internal audit and/or external audit;



• Experience and sound knowledge in human resources management;



• Experience in liaising with governmental and diplomatic authorities as well as with international institutions;



• Ability to coach, mentor and develop staff;



• Proven ability to identify client needs and match them to appropriate solutions;



• Proven ability to establish and maintain productive partnership with clients;



• Knowledge and understanding of IOM/UN rules, regulations and Instructions on resource management;



• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP (PRISM);



• Knowledge of IOM/UN accounting systems, software and procedures a distinct advantage;



• Excellent level of computer literacy in particular, experience in computerized accounting systems and software.



Languages



Fluency in English is required. Working knowledge of other language(s) of the region is an advantage.



Desirable Competencies:



Behavioral



• Accountability – takes responsibility for action and manages constructive criticisms;



• Client Orientation – works effectively well with client and stakeholders;



• Continuous Learning – promotes continuous learning for self and others;



• Communication – listens and communicates clearly, adapting delivery to the audience;



• Creativity and Initiative – actively seeks new ways of improving programmes or services;



• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;



• Performance Management – identify ways and implement actions to improve performance of self and others;



• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;



• Professionalism - displays mastery of subject matter;



• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;



• Technological Awareness - displays awareness of relevant technological solutions;



• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.



Other:



Internationally recruited professional staff are required to be mobile.



Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.



The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.



Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

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