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NGO Jobs in Nairobi Kenya - Humanitarian Leadership Academy






Humanitarian Leadership AcademyPartnerships & External Relations

Manager
 
 



Academy Centre Office | Nairobi,

Kenya

Position Code:


 PART-EXTR-02-15
 


Background: The Humanitarian Leadership Academy is a new global

start-up networked organisation whose mission is to empower people around the

world to prepare for and respond to crises in their own countries.
 

The Academy will work with organisations from across the not-for-profit,

public, technology industry, private sector and universities to help local

communities across the world to become more resilient in the face of disaster

by promoting and developing existing and new humanitarian preparedness and

response focused learning and development opportunities.



The role: The post holder will provide leadership for the

partnerships & external relations functions at the Kenya Academy

Centre. 


S/he will ensure the Academy’s

cooperation with other institutions and professionals, as well as visibility of

the Academy’s activities, through establishment and continuation of

collaborative relations. 


The Partnerships & External

Relations Manager will specifically provide strategic guidance to the Academy

in the development, delivery and management of public relations, engagement

activities plus communications, including but not limited to the Academy

Centre. 


S/he will manage external

communications and implement engagement strategies to achieve the Academy’s

goals and through this to influence decision making in the humanitarian

sector. 


Within Eastern Africa the

Partnerships & External Relations Manager will also be responsible for

developing regional partnerships, brokering collaborative relationships for the

Academy Centre and initiating cross-country initiatives and activities. 


The position will work to expand and

diversify the Centre’s funding base, leading financial and in kind donor

relationships on a local and regional strategic level to provide sufficient

resources to allow the Centre to meet its current targets.
 

Scale and scope of the role
 




Two (2) year fixed term contract
 


Reports to Kenya Academy Centre

Director
 


Budget monitoring responsibilities

Line management of a team of up to three officers Budget responsibility to be

confirmed


Responsibilities include:




1.   
Leading on the development and

implementation of the Academy Centre’s Partnerships & External Relations

Strategy, consulting appropriate stakeholders and regularly reviewing this to

ensure it meets the Centre’s requirements. Leading on the Centre’s marketing

and communications strategy and activities to increase the engagement of local,

national, regional and global users, and promoting the Academy Centre as a

go-to platform for knowledge and learning on effective and efficient

humanitarian response in the region. 


2.   
Scoping out and offering innovative

ideas for reaching out to key stakeholders and delivering effective messages

that enhance discussion, debate and decision making on the effectiveness of the

humanitarian response.


3.   
Developing and implementing

strategies for engagement and resource mobilization, including the mapping of

existing and new donors with relevance to the humanitarian sector and their

potential interest in funding and/or supporting implementation of the Academy

Centre’s strategy.


4.   
Working with the Global Partnerships

Team and other Academy programmes with a view to sharing key learning and

creating linkages that facilitate the achievement of local and global goals.


5.   
Spearheading the establishment of

networks and linkages with like-minded learning, knowledge-management and

capacity-sharing institutions, as well as accounting and managing relationships

with key partners with a view to effectively delivering for and with other

stakeholders.


6.   
Initiating, developing and

maintaining local and regional level relationships, in close coordination with

the Global Academy Office, and specifically focusing on key donors, corporates

and foundations.


7.   
Leading on developing and nurturing

relations with the media as necessary, managing the Academy Centre’s social

media platforms, and other key communications opportunities.

  • Solid, strategic business development

    experience in a charitable and/or social enterprise on a comparable scale.

  • Demonstrable success and expertise in building

    and managing complex relationships, often through others, with a variety

    of donors from institutional to corporate and local to global.

  • A proven track record of setting, delivering

    and tracking strategic direction that supports financial decision-making

    at executive level.

  • Market leading approach to progressive and

    innovative revenue generating initiatives and funding strategies

  • Significant experience of influencing and

    lobbying at a senior level

  • Familiarity with the development and

    humanitarian funding environment with in-depth knowledge of the interests,

    compliance and requirements of many of the major donors

  • Experience of team management, motivating and

    developing others in a leadership position

  • Fluency in the English language

  • Experience of subsidiary and international

    franchise business set up, also guiding scoping studies into new markets.

  • Knowledge and ability to employ new

    technologies to improve knowledge and performance measurement. 

  • Experience of running market campaigns in

    different cultural contexts across different countries.

  • Humanitarian operations, development work

    and/or commercial sector expertise.

  • Proven leadership skills; empowering and

    motivating.

  • Entrepreneurial approach with confidence and

    intellect to challenge conventional thinking and ways of working.

  • Substantial levels of personal resilience to

    operate and lead a team in highly complex and unstructured work

    environment.

  • Outstanding decision maker who operates with

    integrity.

  • Established communicator, impulsive networker

    and constantly collaborative in approach.

  • Passion and energy to work in pursuit of

    transforming humanitarian response globally and making a reality of true

    collaboration.

  • Ability to manage ongoing engagement with

    contacts methodically and link to strategic priorities

  • Experience of presenting to senior stakeholders

    at short notice and with confidence

  • Adept at spotting opportunities and working

    with colleagues to follow up

  • Experience of working within government or in

    a political office in the role of an advisor

  • Excellent written and spoken English is

    essential with strong attention to detail, the ability to communicate

    succinctly, accurately and rigorously, using evidence persuasively

  • Management experience in the area of external

    relations and resource mobilization

  • A good understanding of the African

    development sector and the policy environment and how change occurs within

    this environment through effective communications and engagement.


We look for people who not only have

the required skills and experience but who also fit our culture, based on our

organizational values.
 

Child Safeguarding:


 Level 1 – this post may have limited access to

children or to sensitive data on children, however, this access will be

infrequent.  A Disclosure and Barring Service (DBS) standard check or

equivalent overseas police check will be obtained for employees at this level.


Kenya Academy Centre Office – Office (Projects) Coordinator
 


Nairobi Academy Office | KIM


Position Code: PRO-OFF-03-15
 


The role: Reporting

to the Academy Centre Director, the Academy Centre Coordinator will be

responsible for overseeing all aspects of administrative, financial, project

monitoring and HR activities of the Kenya Academy Centre, based in Nairobi,

Kenya. 


The post holder will work in

collaboration with the Centre Director and senior team as well as the Global

Office Coordinator and HR department based at Head Office in the UK. 


He/she will provide planning support

and be a practical liaison person between the Centre Director and other staff

members.

The ideal candidate for the role will be someone with high integrity, a team

player, who has the ability to motivate team members.  The applicant must

have a disciplined and flexible approach towards their work. 




They will be required to handle

administrative tasks and to work with and without supervision and will be an

essential part of the team, acting as a link between the Director, internal

personnel and external clients and stakeholders.
 

Scale and scope of the role
 




Two year fixed term contract
 


Reports to Kenya Academy Centre

Director
 


Office management and coordination
 


Budget monitoring responsibilities
 


Interim line management of

Administrative Assistant/s
 
 


Overall responsibility for M&E

Responsibilities include:
 




Academy centre systems to support

delivery

  • Coordinate the design, establishment and

    implementation of the Academy Centre’s Management System, including its

    four fundamental pillars of Business Planning and Delivery, Visual

    Controls, Tiered Accountability and Decision-Making, and Standard and

    Disciplined Ways of Working, and provide day to day coordination of the

    related systems, processes and tools required, including ensuring the

    smooth operation of the Academy’s management reporting system and

    maintaining global dashboards.


  • Lead on global knowledge management activities,

    including promoting inter-office information exchange, and creating and

    maintaining a repository of all key Academy documents, including

    governance papers and contracts.

  • Ensure that the GAO’s office space and IT

    systems are fit-for-purpose and administer the GAO Office Manual.

  • Act as nominated budget manager for the GAO

    Premises-related costs budget and oversee the processing of GAO

    expenditure, ensuring all invoices and expenses are processed for the

    team.

  • Ensure the GAO has a robust process for travel

    authorisation, booking, tracking staff movements, welcoming and

    accommodating overseas visitors, and retaining up to date and accurate

    information relating to team travel.

  • Support GAO colleagues on recruitment and

    on-boarding of Global Academy Office employees, secondees and other human

    resources, and coordinate the management of employee-related data as the

    Academy’s nominated Super User in respect of the Save the Children HR

    Information System.

  • Lead on servicing the Board of Trustees and

    Finance, Audit and Risk Committee and any other Board meetings), including

    organising meetings and minute taking where required.

  • Administer the organisational risk register to

    ensure business risk management activities, including assessment and

    mitigation, are captured and included in work plans and clearly

    communicated.

  • Assist the Company Secretary to ensure that

    the Trustee and Advisory Group records are accurate and up-to-date,

    statutory filings are made and UK compliance obligations are met.

  • Act as a project manager for short-term

    Academy projects allocated by the Senior Leadership Team, with a

    particular focus on effectiveness or efficiency-related projects.


The post holder will be expected to

undertake other duties as may reasonably be required to meet the changing needs

of the business.

Administrative



  • Maintaining the calendar plan for scheduling

    meetings.

  • Acting as a liaison between the external or

    internal executives, managers and consultants in coordinating meetings.

  • Assisting clients, partners and executives in

    presentations and summarizing reports and documents.

  • Managing and prioritizing multiple tasks.

  • Oversee all logistical requirements to support

    programs of the Africa office including coordination of travel arrangements.

  • Acting as a representative of the Regional

    Director in meetings, seminars and conferences as may from time to time be

    delegated.

  • Delegating the responsibilities of the

    Regional Director as per the instructions given

  • Making calls on behalf of the Regional

    Director

  • Keeping track of the daily schedule of the

    Regional Director and planning their meetings accordingly

  • Handling visitors and giving them appropriate

    information before and after meetings

  • Keeping track on all key documents and

    spreadsheets for Project Management that the office work with

  • Oversee office compliance with legal and

    administrative requirements including regular liaison with auditors and

    legal advisors.

  • Set up and review office systems and

    procedures

  • Oversee Africa office’s adherence to DI

    administrative and financial policies.

  • Oversee the purchase and maintenance of office

    equipments

  • Perform other duties as necessary and

    required.


People Management/Communications

  • Regular liaison with the UK Office, providing

    updates on progress and activities.

  • Provide support to staff to enable delivery on

    the work plan.

  • Conduct 1:1 meetings, supervise and support

    temporary office staff.

  • Provide support on recruitment for the Africa

    hub.

  • Develop and manage contact database for the

    Africa hub.

  • Handling official finances, including

    expenditures, for the Director.

  • Manage programme budgets for Africa hub.

  • Hold regular meetings with the programme

    leader/co-ordinators to review performance against budget and cash-flow.

  • Attending monthly finance meetings with the

    Regional Director to update on programme performance against budget.

  • Handle monthly payroll, supplier invoices,

    sales invoices and compensation and benefits activities where necessary.

  • Prepare expense reports, record and reconcile

    all payments and receipts.

  • Prepare requests for funds/claims for

    submission to the UK office

  • Experience of working in an office environment

    undertaking complex and varied administrative duties.

  • Experience of budget management and processing

    of expenditure from a variety of sources.

  • Outstanding organisation skills, with a proven

    ability to manage multiple priorities and deadlines.

  • Experience of recruiting and on boarding

    staff.

  • Experience of organising or helping to

    organise events and/or travel arrangements.

  • Proven ability to manage small scale projects.

  • Excellent written and oral communication

    skills, including presentation skills.

  • Computer literate and confident using

    Microsoft Word, Excel and PowerPoint.

  • Understanding of commitment to humanitarian

    work, including capacity building and prepardness

  • Competence in a second language.

  • A confident communicator, able to interact

    successfully with people at all levels.

  • Ability to maintain high attention to detail

    in pressurised environments.

  • Flexible approach to working and ability to

    respond at short notice.

  • Ability to work on own initiative with a ‘can

    do’ attitude.

  • Forward thinking; excellent planning and time

    management skills.

  • Naturally collaborative.

  • Integrity and digression; able to maintain

    high levels of confidentiality.


We look for people who not only have the required

skills and experience but who also fit our culture, based on our organisational

values.
 

Child Safeguarding:


 Level 1 – this post may have limited access to

children or to sensitive data on children, however, this access will be

infrequent.  A Disclosure and Barring Service (DBS) standard check or

equivalent overseas police check will be obtained for employees at this level
Academy Centre Learning and Knowledge

Manager

Kenya Academy Centre | Nairobi Kenya
 




Position Code: HUM-ACAD-01-15

Background:


 The Humanitarian Leadership Academy is a new global

start-up networked organisation whose mission is to empower people around the

world to prepare for and respond to crises in their own countries.
 

The Academy will work with organisations from across the not-for-profit,

public, technology industry, private sector and universities to help local

communities across the world to become more resilient in the face of disaster

by promoting and developing existing and new humanitarian preparedness and

response focused learning and development opportunities.




The role: Working

in close collaboration with the Global Academy Office and nine other Academy

Centres, the Kenya Academy Centre will seek to enhance capacity to learn, adapt

and continuously improve the quality of actions in the humanitarian

sector. 


Towards this the centre will seek to

learn from its experience and the experiences of collaborating partners in the

sector ensuring that good practices are drawn from what is being collectively

achieved. 


Accordingly, the Academy Centre’s

Learning and Knowledge Management function will seek to enable the academy’s

team to collectively and systematically create, share and apply knowledge, to

better achieve the centre’s (and global team’s) objectives through the

acquisition, management, and utilization of information and knowledge that are

aimed at making improvements to the Humanitarian Response.
 

Scale and scope of the role


Two year fixed term contract
 




Reports to the Kenya Academy Centre

Director
 


Budget responsibility (to be

determined)
 


Up to 20% regional and international

travel

Responsibilities include:




1.   
Leading, developing, planning and

supporting the implementation of the Academy Centre’s Learning and Knowledge

Strategy (working closely with the Centre’s Director to agree priorities).


2.   
Planning and developing annual,

biennial and three-year plans for outcome areas that are relevant for the

function and providing leadership in the implementation and monitoring of

capacity sharing activities in a manner that is innovative, professional, and

sensitive to local needs, culture and politics and in accordance with the

academy’s policies and procedures.


3.   
Contributing to the team in the

further development of the Performance Measurement Framework, including

monitoring and evaluation systems, indicators, baseline and other data

collection methods


4.   
Promoting knowledge sharing through

the Academy Centre’s operational processes and strengthening links between

knowledge sharing and information systems (including facilitating information

exchange across systems by working in collaboration with other stakeholders).


5.   
Providing support for the

establishment, nurturing and promotion of communities of practice to facilitate

sharing of ideas and work among internal teams and external partners.


6.   
Managing the relationship with third

party providers of knowledge, website facilities, and extranet, and providing

leadership for knowledge management and information to Academy Centre staff,

ensuring provision of a strategic view on the further development of knowledge

management systems and practices in order to support the work and development

of the centre into the future (this will include ensuring that all systems

supporting Knowledge Management and Learning are developed and managed in an

integrated fashion and that they guarantee a high and continuing level of

efficiency).


7.   
Taking the lead in encouraging centre

staff and partners to share knowledge, ensuring they are aware of the knowledge

management resources available to support their work, are appropriately trained

and are using the systems efficiently and productively. ·


8.   
Collaborating with the Global Academy

Office (GAO)’s learning team on learning platforms, tools, templates and

resources


9.   
Capturing best practices and outcomes

from learning initiatives, with the GAO and other Academy centres


10. 
Scoping, Commissioning and Managing

the development of online learning methodologies, working with the Digital

Planning Manager, to innovate and create engaging learning programmes that meet

local and global demands.


11. 
Leading on project planning of

learning design activities at the centre, to ensure resources are allocated in

advance and work is in line with the centre’s outputs, with milestones created

and progress tracked.


12. 
Sourcing and engaging key resources

required for curricula development including Subject Matter Experts,

Volunteers, Partners, Vendors, and Content Advisory Group members.  Ensure

involvement of experts in acceptance and adoption of courses and other learning

solutions.


The post holder will be expected to

undertake other duties as may reasonably be required to meet the changing needs

of the business

Requirements


Minimum:



  • BA/BS or above, or significant equivalent

    leadership experience, in a relevant subject. 

  • Extensive and varied experience in a senior

    management role in a learning and development function, preferably from a

    variety of sectors.

  • Proven results in establishing new learning

    initiatives and programs including governance, policies, processes, and

    procedures to a variety of audiences.

  • Project management of large scale learning

    initiatives. Expert in Instructional Design and Curriculum Development

    using newer methods and tools including e-learning, virtual classroom,

    knowledge sharing, social learning tools, and mobile learning

  • Solid working knowledge and experience of

    dealing with operations, vendor management, and contracting

  • Demonstrable experience of developing and

    delivering learning solutions on a global scale, with an advanced

    operational understanding of contextualizing activities. 

  • Experience working with learning management

    systems and content authoring tools

  • Proven experience of working as part of a

    multi-disciplinary team and an ability to understand and negotiate complex

    organisational structures.

  • Good understanding of the international

    humanitarian system and relevant networks.

  • Competence in a second language.

  • An instinctive analytical and strategic

    thinker.

  • Skilled in consulting with a wide variety of

    stakeholders to help them collaborate and move forward.  

  • High levels of personal resilience to thrive

    and create direction in ambiguous and unstructured environments.

  • An excellent problem solver who sees

    opportunities in issues.

  • Superior verbal and written communication and

    presentation skills.

  • Comfortable working with remote teams.

  • An advanced communicator; can adapt style and

    content to achieve results in a variety on contexts.

  • Passion and energy to work in pursuit of

    transforming humanitarian response globally and making a reality of true

    collaboration.


We look for people who not only have

the required skills and experience but who also fit our culture, based on our

organisational values.
 

Child Safeguarding:


 Level 1 – this post may have limited access to

children or to sensitive data on children, however, this access will be

infrequent.  A Disclosure and Barring Service (DBS) standard check or

equivalent overseas police check will be obtained for employees at this level

How to Apply


To  apply for these positions visit the SCI Kenya Website:https://kenya.savethechildren.net/jobs.  




The system allows CVs & Cover

letter as One(1) document.  


The Deadline is on 4th February 2016

by COB. 



Indicate the title of the position on

the Subject line Applications will be reviewed on a rolling basis and Only

shortlisted candidates will be contacted.




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