By sharing knowledge and science, CABI tackles global issues like poverty, hunger, education, equality, sustainability, climate change and biodiversity. We do this by helping farmers grow more and lose less of what they produce, combating threats to agriculture and the environment from pests and diseases, protecting natural habitats from invasive species, and improving access to scientific knowledge.
CABI is an international, inter-governmental, not-for profit organization that improves people’s lives worldwide by providing information and applying scientific expertise to solve problems in agriculture and the environment. Our approach involves putting information, skills and tools into people's hands. CABI's 49 Member Countries guide and influence our work which is delivered by scientific staff based in our global network of centres. CABI is committed to making a difference, playing its part in creating a brighter, more equitable and sustainable future.
You can learn more at:www.cabi.org
Purpose of the role:
The main purpose of this role is to provide support for Treasury Operations in CABI Africa.
Key responsibilities
1. Petty Cash Operations
- Ensure money withdrawn from bank is stored in the safe awaiting disbursement
- Daily cash count of our stored currencies and replenishment when required
- Disbursement to and receiving of cash from staff for project and office operation activities
- Regular spot cash counts under the supervision of the Finance Manager or assignee and agreeing with the cash book balance
- Monthly Petty cash count under the supervision of the Finance manager/assignee and agreeing this with the cash book
2. Payment of suppliers, service providers, staff travel and work advances as well as expense claims
- Custodian of fully approved Invoices, emails and Travel request forms awaiting payment
- Preparation of payment vouchers and initiating Payments in the relevant online portal or preparing cheques as appropriate
- Obtaining review and sign off of prepared payments from Finance manager/ Deputy Finance Manager
- Obtaining signature authorization from signatories in completion of payment process
- Acting as bank agent for Cash withdrawals, delivery and picking of checks and letters
- Sending proof of payment to payees/staff as appropriate
3. Filing of financial Documents.
- Maintaining physical and electronic filing system in the office
- Checking the completeness of the filed documents on a weekly basis
4. Review of Accountabilities for core costs
- staff expense claims preliminary checks for core costs and checking against a checklist for necessary approvals
- Preforming suspense balance checks and filling on all travel request forms before forwarding for approval
5. Journal Vouchers preparation and posting
- Analyze project recoveries on motor vehicle Mileage, journalize and post to the system
- Do corrective and adjustment journals as may be requested from time to time
- Review Zambia Petty Cash and post to the system
Any other responsibilities that may be assigned by supervisor from time to time.
Required qualifications and experience
- Minimum bachelor’s degree in finance,
- CPA 2
- Minimum 2 years’ finance and accounting experience in a similar role
- Should be tech savvy and analytical.
- Working computer Knowledge of at least one Accounting or ERP system, Excel and other MS office applications.
Personal characteristics
- A team player, self-driven and willing to learn and grow.
- Ability to adapt to a changing and challenging environment
- Excellent interpersonal, organizational, and time management skills
- Ability to deliver results
ROLE DETAILS:
Grade: HAY 2
Reporting to:
Deputy Finance Manager
Direct reports: None
NOTE This job description is not intended to be exhaustive. It is expected that the post holder and CABI will adopt a flexible attitude and accept that the duties may have to be varied according to circumstances, in particular changing corporate requirements and individual development needs.
EQUAL OPPORTUNITIES: We are a thriving international organisation attracting a diverse range of talented people from around the world. Our staff currently comprises over 30 nationalities and as an equal opportunity’s employer we welcome applications from candidates irrespective of age, gender, race, colour, nationality, ethnic or national origin, disability, religion, sexual orientation or marital status. No applicant will be disadvantaged by conditions which cannot be shown to be justified and selection will be based on merit.
How to apply
To apply please submit your CV and a covering letter via our online recruitment portal at www.cabi.org/careers by 12 May 2023.
https://jobcenterkenya.com/treasury-assistant/
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