The Kenya National
Commission for UNESCO is a State Corporation established under the KNATCOM Act
of 2013 (Revised 2014), to promote Kenya’s national interests in UNESCO and
UNESCO’s international interests in Kenya, regionally and globally in the areas
of education, sciences, culture, and communication and information.
To enable it to fulfil
its mandate, the Commission wishes to recruit dynamic, result-oriented, and
self-driven persons to fill the following vacant positions specifically under
the terms and conditions advertised:
Senior
Administration Assistant: KNC 8 -1 POST
Functions
- The administration officers are
responsible for the following functions: - Coordinate the development and
implementation of security, administrative and logistics services - outlining key activities to be
undertaken, resource requirements, performance measures and - indicators as well as expected
outcomes; - Assess potential organizational
risks against the organization including staff, tools, equipment, - machinery and motor vehicles
and conduct negotiations to secure insurance policy cover in line with - the prescribed regulations;
- Supervise the provision of
office services, comprising cost effective mail collection and delivery - system; front office reception
service; ablution and refreshments facilities; as well as office security; - Develop, implement and monitor
plan for preventive maintenance and repair of KNATCOM’s property, - motor vehicles, equipment,
machinery including physical infrastructure in order to ensure that such - facilities are in a proper
working condition; - Coordinate the repair and
maintenance of equipment, machinery, motor vehicles in authorized - workshops against approved
requisitions and job cards. Also follow up to ensure that repairs are - made to the highest standards
of quality and within budget limitations; - Coordinate and implement
security policies and systems to protect infrastructural facilities and - installations including
equipment, machinery and property against theft, fire, equipment
malfunctions - and vandalism, including
unauthorized and illegal entry; - Prepare reports of
irregularities, such as property damage, leaking pipes, theft, fire or
presence of - unauthorized persons or unusual
occurrence; - Oversee the development,
implementation and maintenance of a sustainable records storage plan; - Develop and manage an effective
and efficient transport management system for the organization; - Develop specifications for the
purchase of all capital items and for the maintenance contracts for - Commission office space, office
equipment and office services; - Administer all repair service
and maintenance contracts and ensure that all office equipment and - office
services are properly maintained and operate efficiently; - Continuously
liaise with the contracted property managing agents and ensure that all
available space - is
let, rent paid and the properties maintained; - Advise
management on the items that are old, expensive to maintain and/or
obsolete for disposal; - Coordinate
the maintenance, renovation and management of the Commissions property
portfolio, and - other
properties; - Coordinate
provision of official entertainment to include protocol and hospitality
services such as tea, - water,
food and snacks where necessary; - Coordinate
administrative and secretarial support across the Commission and ensure
efficiency and - timeliness
in service delivery; and - Any
other duties as may be assigned.
Responsibilities
- Ensuring
general cleanliness in offices on daily and weekly basis including
supervision of collection and disposal of dustbin contents; - Managing
day to day office affairs; - Drafting
simple routine correspondences e.g. reports, letters and typing from drafts; - Attending
to enquiries as deemed appropriate; - Managing
office equipment e.g. fax, computer, scanner, telephone, printer,
stationery and make sure - they
are functional and notify the officer in charge in case of any issues; and - Any
other duties as may be assigned
Qualifications
- At
least four (4) years working experience in administration in the public
service or private sector; - Diploma
in public/business administration, office management, any social science
or equivalent - qualification
from a recognized institution; - Minimum
KCSE C- (minus) or its equivalent; - Certificate
in supervisory course lasting not less than two (2) weeks from a
recognized institution; - Proficiency
in computer applications; - Fulfil
the requirements of Chapter Six of the Constitution; and - Shown
merit and ability as reflected in work performance and results.
Key Competencies and Skills
- Analytical
skills; - Communication
skills; - Strategic
and innovative thinking; - Interpersonal
skills; and - Negotiation
skills
How to Apply
applications should reach the Commission on or before Tuesday, 29th
March 2022 at 5.00 pm.
Note: Only shortlisted and
successful candidates will be contacted.
https://jobcenterkenya.com/admin-assistant-job-in-kenya-44/
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