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Office Admin Job in Kenya

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Office Administrator



Position Description



The Office Administrator
will manage all office administrative duties, ensure the smooth running of the
office and provide quality service to all clients.



The job holder is
expected to demonstrate commitment and loyalty and perform all duties in
accordance with the organization’s office routines and procedures, keeping in
mind the overall business objectives.



Job Location: Nairobi
West



Reporting to: Managing
Director



Salary: Ksh 25,000 Gross



Roles and
Responsibilities




  • As the first point of contact for office clients,
    one will oversee the front office by answering incoming calls, replying to
    general correspondence and dealing with enquiries.

  • Submit timely reports and prepare presentations as
    assigned by the directors.

  • Ability to professionally put together bid
    information and proposals for the company well enough before the director
    finally checks them.

  • Ability to proficiently scout for proposed works
    in newspaper advertisements, company websites etc., apply for the proposed
    work and present to the directors.

  • Monitor and oversee to the general cleanliness of
    the office.

  • Coordinate meetings and functions for the office.

  • Procurement and proper management of office
    supplies and assets.

  • Manage and properly account for petty cash issued
    to facilitate general office activities.

  • Responsible for office administration payments
    within approved expense limits and they are made within reasonable time to
    ensure business continuity (office courier service, office telephone,
    office cleaning services, office utility bills (power, water, Wi-Fi).

  • Maintain and file all business records in a
    systematic manner.



KPIs




  • Periodically reconciled petty cash reports

  • Customer/client feedback survey; Customer
    enquiries and visitors are handled well.

  • Customer feedback is positive

  • Record Management; Electronic and paper filing
    systems are well maintained.



Qualifications




  • Professional qualification (Diploma/Degree) in a
    relevant field

  • At least 1-2 years proven work experience as an
    office administrator

  • Thorough knowledge of customer service, office
    management and basic bookkeeping procedures.

  • Ability to use Microsoft Office including Word,
    Excel, Access and PowerPoint.

  • The ability to create a positive, everlasting
    impression with the most professional and courteous manner and to
    continually strive for superior client service.

  • Enjoys dealing with people daily and is assertive.

  • Proactive, punctual and reliable.

  • Good organizational and multitasking abilities.

  • Superior verbal and written communication skills.

  • Business driven, people focused, with exceptional
    influencing skills; excellent organizational, multi-tasking, presentation
    and time-management skills.

  • Record Management; Electronic and paper filing
    systems are well maintained.



How to Apply



Candidates who meet the
requirements should submit their CV and cover letter to:



jobs@career-shop.com before 31st May 2022, with Office Administrator on
the subject line.



Only candidates
short-listed for interview will be contacted.




https://jobcenterkenya.com/office-admin-job-in-kenya-5/

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