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Executive Assistant Job in Kenya



Executive Assistant



The role can be remote
or based in one of our hubs (Nairobi, Kathmandu, Dakar, or Kampala), and will
support our CXOs spread across US, Kenya and India. 



Key Responsibilities



Scheduling & Calendar Management (30%): 




  • Provide proactive calendar management for the CEO
    and Chief of Staff. This includes scheduling meetings, maintaining
    calendar hygiene, preparing weekly schedules, forecasting conflicts and
    working quickly to resolve them. 

  • Manage schedules for other CXOs as needed. 



Meeting Planning & Execution (25%):




  • Drive meeting preparation & follow-up for
    leadership & org-wide meetings owned by the office of the CEO,
    including sharing of agendas, meeting notes, action items, recordings,
    slide decks, and other relevant materials

  • Provide technology support during meetings owned
    by CXOs

  • Collaborate & coordinate with all functional
    teams to plan, execute & create a positive virtual experience for
    recurring org-wide touchpoints (All Hands, Town Halls, & Brown
    Bags). 

  • Partner with POPs to plan & support people
    engagement events as needed.



Project Management & Coordination for Org-wide initiatives
(20%)




  • Coordinate the org-wide annual goals (OGSM) reporting
    process each quarter across all teams to facilitate timely and
    high-quality strategy reviews. 

  • Coordinate organizational planning, preparation,
    and administration for key milestones in our annual operating
    cadence 



Travel Coordination (10%): 




  • Plan, coordinate, & arrange travel for the
    Strategy Team and Board of Directors. This includes travel & logistics
    support for in-person meetings and conferences (international &
    domestic) attended by CXOs & Directors.  

  • Support CXOs & Directors in travel and meetup
    planning for functional teams, including logistics support as
    needed. 



Org-wide Communications Support (10%):




  • Support the Chief of Staff & CEO to gather
    relevant data across the org, conduct analysis, & create presentations
    & reports for diverse audiences (the leadership team, Board of
    Directors, and the full team).

  • Draft org-wide communications as needed for the
    Chief of Staff or CEO.



Skills Knowledge and Expertise




  • Prior experience preferred in supporting C-level
    executives or senior management in a similar capacity

  • Exceptional planning, organization, and time
    management skills


  • Exceptional writing & verbal communication
    skills

  • Strong presentation and meeting facilitation
    skills

  • A natural relationship builder and people person
    who can create positive virtual and in-person experiences for those you
    interact with

  • Detail-obsessed

  • Ability to multitask, prioritize, and move several
    projects forward in parallel 

  • Fast learner 

  • A collaborative team player who can work
    independently and collaboratively with teammates across the org 

  • Comfort with tight deadlines in a fast-paced and
    dynamic environment

  • Ability to consistently follow through on tasks
    and projects 

  • Highly skilled at following up with others
    proactively and assertively, yet with utmost patience, kindness and
    empathy

  • High-energy and efficient

  • Possess a can-do attitude

  • Flexible to changing needs/priorities

  • Perform well under pressure

  • Strong judgement, integrity and discretion when
    handling sensitive and confidential information

  • Demonstrates initiative, creativity, solidarity,
    humanity and openness in line with our org values



Why Medic?



Purpose & Impact




  • Ability to create and see real impact in your work

  • Freedom to take initiative and innovate, bonus of
    an agile, small team

  • Work for a globally awarded social enterprise
    recognized for developing a solution that can create global systems change
    in the health sector



 
    The
Team




  • Work with a value and mission driven team that is
    consistently described as warm, incredibly kind and supportive

  • Exposure to a diverse team: over 15 different
    nationalities

  • Opportunities for global travel: all team meet-up
    + functional team meet-up + field visits



 
    Work/Life
& Growth




  • Generous leave time: vacation,
    maternity/paternity, bereavement, & sick days

  • Professional development funds & opportunities
    + 5 days off for prof dev

  • Home Office Set up Stipend.

  • Flexible, remote schedules 



How to Apply



CLICK
HERE TO APPLY



Application Deadline:
June 30, 2022




https://jobcenterkenya.com/executive-assistant-job-in-kenya-22/

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