Administration
Assistant
Essential Job Responsibilities
- Support in filing of Administration data and
reports. - Support in facilitation of monthly staff
trainings/meetings. - Arrange for local staff travels as needed
including bookings, transport etc. - Support the inventory management of supplies.
- Support in filling and regular file managements.
- Receiving calls and directing them appropriately.
- Monitoring of all visitors to the office;
assistance to visitors by providing directions and accurate information
related to CFK Africa. - Operation and management of the telephone
switchboard in accordance with appropriate protocol Including weekly check
and test of all lines. - Management and planning of the front desk
coverage. - Receive and sort deliveries.
- Liaise with the Office Assistant and Janitors to
ensure that cleaning of the office is up to date. - Support in bookings for Conference Facilities.
- Maintenance of recording information in the
system, solution of minor technical problems and reporting to telephone
service provider for regular maintenance and repair. - Ensure all office equipment kitchen and are
functional. This includes office lighting, blinds, windows, kitchen
appliances etc. - Ensuring there is order in the office and maintain
a good office outlook at all times. - Ensure all incoming and outgoing correspondence
are disseminated and processed effectively.
Qualifications
- Bachelor’s Degree in Operations Management,
Business Administration or an equivalent field. - A minimum of 2 years’ experience in front desk operations,
administration, logistics or related area is required.
Competencies
- Knowledge Management and
Learning; Actively
works towards continuing personal learning and development in one or more
practice areas, acts on learning plan and applies newly acquired skills. - Development and Operational
Effectiveness; Ability
to perform a variety of standard tasks related to front desk service,
telephone communications service and updating of staff information, Good
knowledge of administrative rules and regulations and Good IT skills. - Leadership and Self-Management; Focuses on result for the
client and responds positively to feedback, consistently approaches work
with energy and a positive, constructive attitude, Remains calm, in
control and good humored even under pressure.
How to Apply:
If you believe that you qualify for this position :
- Kindly fill and submit the form below.
- Send a cover letter and resume with
reference ADMINISTRATION ASSISTANT to recruitment@cfkafrica.org on or before 6th
June 2022.
https://jobcenterkenya.com/administration-assistant-job-in-kenya-9/
Comments
Post a Comment