Finance Officer Job in Kenya

Position: Finance Officer

Grade: Scale 15 –
KIBU/ADM/2/2020 (1 POST)

Terms: contract period of five (5) years

Job Description

Reporting to the Deputy Vice-Chancellor (Administration, Finance
and Development), the Finance Officer shall on the overall be responsible for
the supervision and management of all administrative and operational functions
of the Office of the Finance Officer.

Responsibilities

The Finance Officer shall be tasked with the following duties and
responsibilities among others:

• Ensure the development of
  financial policies to ensure a standardized system of operations in the management
  of the University’s finances;


• Budget preparation to ensure
  efficient and effective utilization of the University’s resources and
  submission of the budget to the parent ministry and the National Treasury
  within the statutory deadlines;


• Preparation of financial
  statements to ensure compliance with the Constitution of Kenya, 2010, PFM
  Act, 2012, International Public Sectors Accounting Standards and Public
  Audit Act, 2003 for submission to the auditor General before the statutory
  deadlines;


• Preparation of the quarterly
  reports and financial statements for submission on or before the statutory
  deadline in line with the PFM Act, 2012;


• Update the Council regarding
  changes in legislation or regulations that may affect the University’s
  business operations;


• Ensure maintenance of the
  University assets register on both movable and immovable assets;


• Setting up Internal controls to
  ensure minimization of errors, and frauds in the institution’s financial
  operations;


• Ensure adherence to financial
  regulations, policies, legislations, and applicable Accounting & ISO
  Standards;


• Liaison with external and
  internal auditors on the audit of Institution’s books of accounts and
  maintenance a good working relationships;


• Implements authorized and
  approved payments to facilitate activities of the University;


• Supervision of Finance
  department staff to ensure assignments are carried out efficiently and
  effectively in order to maintain the set standards;


• Coaching and mentoring of staff
  through assignment and guiding in execution of the activities to ensure
  high standards are met to satisfy interests of customers;


• Liaison with Government
  Agencies and other institutions on financial matters to ensure timely disbursement
  of resources;


• Ensure participation of Finance
  Department staff in continual education programs and career advancement;


• Evaluation of staff in the
  Finance Department to ensure adherence to the performance targets; and


• Perform any such other duties
  as may be assigned or delegated Deputy Vice-Chancellor (Administration,
  Finance and Development).

 Qualifications

For appointment to this position one must have:

• PhD, Masters and Bachelors
  Degree in a relevant area from a recognized University with 12 years
  working experience 3 of which as Deputy Finance Officer Scale 14 or its
  equivalent


• OR Masters and Bachelors in
  a relevant area from a recognized University with 15 years working
  experience 5 of which as Deputy Finance Officer Scale 14 or its equivalent.


• CPA (K).


• Registered membership of ICPAK
  or an equivalent Accounting body.


• Practical experience of ICT is
  mandatory at this level.


• Consistently demonstrated
  outstanding qualities for leadership, coordination and organization
  capabilities at top management level.


• ICT Competence.

How to apply:

Each application shall be accompanied by detailed Curriculum
Vitae, Copies of Relevant Academic and Professional Certificates, National
Identity Card or Passport, Testimonials and other relevant supporting
documents. Scanned copies of these documents must be attached to the email
application.

Applicants must also submit the following current documents:

1. Clearance from Kenya Revenue
   Authority


2. Clearance from Higher Education
   Loans Board


3. Clearance from the Ethics and
   Anti-Corruption Commission


4. Clearance from Credit Reference
   Bureau


5. Criminal Investigation
   Department- (Certificate of Good Conduct)


6. Letters of recommendation from
   at least three persons familiar with the applicant’s professional
   experience and character in general which should be sent to the address
   below by the application deadline.

All applications should clearly be marked with the Reference
Number of the Advertised position and submitted as follows:

1. Ten (10) hard copies


2. An electronic copy in PDF
   format by email be sent to the following email: recruitment@kibu.ac.ke

Applications must be sent on or before 15^th July, 2020 addressed
to:

The Vice Chancellor,

Kibabii University,

P.O. Box 1699 – 50200

Bungoma, Kenya.

Or

Dropped at

Kibabii University-Main
Campus,

Administration Block,
Third Floor, Room ABA 308.

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