Position: Finance Officer
Programme: Central African Republic and Cameroon
Location: Meiganga (Cameroon)
Starting
Date: As
soon as possible
Duration
of Contract: until
31.12.2016
Job
Summary: The
Lutheran World Federation (LWF), Department for World Service (DWS), program in
CAR and Cameroon is looking for a mature, qualified and experienced Finance
Officer to lead, manage and coordinate, under the supervision of the Regional
Finance Manager for CAR and Cameroon, the Finance Department of field Offices
of LWF Cameroon.
- Experience:
Minimum 3 years of experience in managing finances of development and
emergency programs. - Education:
Professionally qualified accountant. - Professional
skills: Knowledge of church structures and experience with related
agencies, ecumenical partners, other NGOs and UNHCR. Awareness of the
general political, economic and development dynamics of the region. Strong
organizational and management skills. Knowledge of the reporting
requirements of ECHO, UNICEF, USAID, UNHCR and government funding
agencies. Excellent command of English and good working knowledge of
French is essential. - Computer
skills: Experience in computer applications such as Microsoft Word, Excel,
accounting systems. LWF/DWS country programs use the ACCPAC General Ledger
system. - Commitment
to train national staff and communities to increase their capacity for
self-help and development. - Applicants
are required to be in sympathy with the core values of our organization.
Position Environment and Dimensions: Ensure that accounting
systems are maintained to provide the information required for planning and
monitoring and reporting for program operations, for safeguarding assets,
discharging liabilities and legal responsibilities.
Is
responsible and for the overall supervision, implementation and administration
of the following duties:
- Manage
and directly supervise a team of qualified and experienced staff based in
Cameroon’s operational offices of the Program. - Supervise
the preparation, in collaboration with the Finance Manager, of all
mandatory monthly and yearly accounts including the monthly finance and
management reports for the Team Leader of the LWF/DWS program in CAR/Cameroon
and the LWF/DWS head office in Geneva, ensuring that accounting policies
are properly and consistently applied and to submit such accounts in
accordance with the deadlines in the LWF/DWS Finance Manual. - Supervise
the preparation of separate financial reports for funding agencies such as
the United Nations High Commissioner for Refugees (UNHCR), BMZ, BPRM, etc.
in accordance with the terms of the contracts. - Where
required, submit requests for installments of funds from funding agencies
in a timely manner, ensuring a reliable cash flow for the program. - Control
of expenditure against budget for all projects. - Assist
in the preparation of, and verify the accuracy of, budgets for all
projects, including Planning and Monitoring Documents (PMDs), Statement of
Needs (SoN), ACT appeals for emergencies, and other bilateral projects. - Prepare
cash flow projections in accordance with procedures, and manage the cash
flow of the program in order to ensure that sufficient funds are always
available. - Ensure
that purchasing is carried out in accordance with the LWF/DWS Procurement
Policy including review and improvement of systems as needed. - Ensure
that procedures for electronic data storage, backups, and security are
followed in accordance with the LWF/DWS Operations Manual. - Liaise
at the appropriate level with banks, tax authorities and other financial
institutions. - Co-ordinate
the taking out of and the renewal of insurance as required by law for
national staff, vehicles, as well as public liability insurance, fire insurance,
etc. - Assume
responsibility for up to date and correct inventories of all project
equipment, including the Asset Register. - Supervise
national finance staff and other staff as requested by the Team Leader of
the LWF/DWS program in CAR and Cameroon. - Make
arrangements, in agreement with the Finance Manager and Team Leader of the
LWF/DWS program in CAR/Cameroon for the recruitment of locally employed
staff required for the program and deal with personnel matters, keeping
himself/herself up to date on current legislation. - Monitor
the payment of salaries and allowances of local staff; ensure the timely
payment of taxes, insurance and benefits, and ensure the maintenance of
payroll records. - Ensure
that all staff settle advances and/or loans in line with established
policy and procedures and that all accounts are settled at the time of
termination of service. - Ensure
the compliance of the Personnel Policies and Regulations of the Lutheran
World Federation. - Ensure
the compliance of the LWF/DWS Operations Manual, as revised. - Pursue
an active policy of capacity building of the local finance staff. - Ensure
that internal controls are properly in place, including regular visits to
project offices. - Act
as contact with external auditors on accounting matters and, in consultation
with the Team Leader of the LWF/DWS program in CAR/Cameroon, to make
available to them all records required for the purpose of auditing the
accounts, including any additional audits for funding agencies. - Prepare
and submit to LWF/DWS Geneva, if applicable, monthly reports on visitors
and other persons to be included under the group insurance policies. - Work
with administrative staff to ensure smooth office operations and cost
savings where possible. - Fulfill
any other duties as may be assigned by the Regional Finance Manager, the
Team Leader, or their designate.
Applications (motivation letter and detailed curriculum vitae in
English), with the names and e-mail addresses of three persons who know the
applicant professionally to
E-Mail: LWF_HROffice@lutheranworld.org
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