The Siaya County Assembly Service
Board wishes to recruit competent and qualified persons to fill the following
positions:
Basic Salary ksh.35,910,
House Allowance ksh 13,000,
Commuter Allowance ksh.6,000
Duties and Responsibilities
- Recording dictation in short hand
transcription it in typewritten form - Typing from drafts , manuscripts or recording
from dictation machines processing data - Management of e-office
- Ensuring security of office records, documents
and equipment - Handling telephone calls and appointments
- Operating office equipment, e.g. copiers,
printers etc., and management of protocol
Required Qualifications for this post
- Diploma/higher diploma in Secretarial studies
from recognized institution - 3 years’ experience as Personal Secretary III
or Secretarial Assistant I - Short hand III/communication I/Typewriting
III(40w.p.m)/office Management III/ commerce II/Secretarial duties II - Certificate in computer applications from
recognized institution
Basic Salary ksh.48,190
House Allowance ksh. 15,400
Commuter Allowance ksh.8,000
Duties and Responsibilities
- Provides secretarial and executive support to
the Speaker - Drafts correspondences reports and proof reads
documents. - Responds to telephone enquiries, routes calls
to appropriate offices and places outgoing calls. - Schedules appointments, prepares itineraries
and confirms travel arrangements. - Maintains stores and retrieves files,
documents for access and security. - Provides managerial duties to other junior
officers attached to the office of the Speaker/Clerk. - Management of E-office.
- Oversees the performance of junior officers
duties
Required Qualifications for this post
- Bachelor’s degree in Business Administration
or Social Sciences. - Higher diploma in secretarial studies or its
equivalent from KNEC or any other recognized institution. - A certificate in computer applications
(Microsoft word, excel, access, PowerPoint, outlook and internet explorer)
from a recognized institution. - Three years relevant experience as a senior
Secretary in a busy institution. - Should be sensitive to ethics, integrity and
confidentiality. - In addition one must have the following
certificate from KNEC.
- Shorthand III (110 WPM) or computerized
document processing III. - Typewriting III (minimum 40w.p.m)
- Office management III / office administration
and management III. - Business English III/ Communication II.
- Office Practice II.
- Commerce II.
- Secretarial duties II
Interested candidates should submit
their application letters, accompanied by detailed Curriculum Vitae indicating
their telephone contacts, copies of relevant academic and professions
certificates, national identity card or passport and other relevant supporting
documents.
In addition, as part of compliance with Chapter six of the Constitution of
Kenya, 2010, all applicants should submit certificates of clearance from the
following institutions;
- Ethics and Anti-Corruption Commission,(EACC)
- Higher Education Loans Board, (HELB)
- Credit Reference Bureau, (CRB)
- Criminal Investigations Department, (CID)
- Kenya Revenue Authority, (KRA)
Terms of Service: Permanent
and Pensionable
All applications should be delivered
in a sealed envelope and clearly indicating the position applied for in the
reference line and be addressed to:
The Secretary,
Siaya County Assembly Service Board
Siaya County Assembly Buildings.
Email: hr@siayaassembly.or.ke
Applications should reach the County Assembly Service Board on or before 28th
August 2015
Note: Any form of canvassing will lead to immediate
disqualification.
County Assembly of Siaya is an equal
opportunity employer; women, youth, persons with disability and serving civil
servants are encouraged to apply.
Consider your application
unsuccessful if you don’t hear from us by 25th September 2015.
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