Position: Finance & Operations Officer6 Months Fixed Term Contract
We are looking for an experienced professional to ensure the successful running of ALN headquarters operations which include finance, procurement, staff related affairs and communication with members.
The Ideal candidate possesses superior skills in quickly adapting to a very agile and flexible environment, possess excellent communication and stakeholder management skills and is a team player.
The successful candidate will work directly with strategic decision makers and have significant opportunities to directly influence the future way of doing business. Although this is a fixed term contract this role offers very good experience that will be very useful in any future roles pursued.
Department: Operations
Reports To: Head of Operations and Finance
The Organisation: Our Client ALN is an alliance of independent top tier African law firms. It is the largest grouping of its kind in Africa, with close working relationships across its members and an established network of Best Friends across the continent.
ALN’s firms are committed to working together to provide extensive coverage and on-the-ground experience.The Position: The role will be reporting to the Head of Operations and Finance and be a critical contributor to successful management of ALN headquarters operations.
We are looking for an experienced professional to ensure the successful running of ALN headquarters operations which include finance, procurement, staff related affairs and communication with members.
The Ideal candidate possesses superior skills in quickly adapting to a very agile and flexible environment, possess excellent communication and stakeholder management skills and is a team player.
The successful candidate will work directly with strategic decision makers and have significant opportunities to directly influence the future way of doing business. Although this is a fixed term contract this role offers very good experience that will be very useful in any future roles pursued.
Description of Duties
Responsibilities include but are not limited to the following:
1. Business Operations
Assist the Head of Operations and Finance in execution of the ALN Strategy and ensure execution as per the guidelines laid out by the Board and the CEO.Coordinate with the Head of Operations on staff recruitment, selection process, and induction processIn collaboration with the Head of Operations and Finance, develop a staff appraisal policy and follow up on implementation Oversee all IT-related purchasing and budget usage. Work with service providers to minimize latency time and ensure that ALN has the most cost IT effective equipment and solution Assist with communication to members as needed for the Operations to request information when required to.2. Financial and administrationSupport the Head of Operations and Finance in ensuring compliance with the budgetEnsuring timely settlement of all vendors duesOversee petty cash Provide a summary/report of disbursements and expenses approved on a fortnightly basis for ALN Kenya AccountDirect all procurement activity for goods and servicesConduct regular review of supplier services to ensure that there is continuous improvement on efficiency Regularly review vendors’ contracts to ensure that ALN is getting the most cost effective ratesAssist the Head of Operations and Finance in preparing the necessary material for presentation to the Board and Members’.Assist the Head of Operations and Finance in preparation for the board and members meetings by ensuring that invites are sent out on time, agenda prepared and circulated in advance and the report completed at least 2 weeks in advance of the meeting.Oversee the referrals both in and outside of ALN by introducing member firms to clients and Best friends Ensure we have up to date information on referrals from all member firms well documented in the form a spreadsheet as well as on the intranet in coordination with the BD team.Required Background and ExperienceMinimum 3 years relevant business experienceDegree in B. Com, or similar relevant background preferably with a strong financial backgroundCPA qualifications level 2 or aboveEfficient user capabilities in Excel, Power Point and MS Word as a minimumSolid detail focus and follow-up drive, while also driving the bigger pictureHigh sense of urgency and driveHigh attention to detailGood business understanding Excellent problem-solving and communication skillsResult oriented with focus on qualityStrong team playerPlease send your application to xantiarecruitment@gmail.com by end of day 15th December with the job title as the subject of the email. Applications should be in word 97-2003 format only.Please not that ALN is an equal opportunity employer
Only successful candidates will be contacted
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