Commodities Fund (Fund) is committed to providing efficient and reliable credit facilities along the value chain to the satisfaction of the agriculture sector. The Fund will continually improve its Quality Management System through enhanced customer service delivery; to achieve a vibrant, sustainable and profitable scheduled crops in the agricultural sector.
Overall Job Purpose
Tprovide an efficient and responsive administrative, organisational and logistical support tthe Executive Office.
Executive Assistant Job responsibilities.
- Undertake all administrative duties in the office of Managing Trustee and Chairman of Board of Trustees.
- Management of the Managing Trustee’s diary; receive and screen requests for meetings, carrying correspondence, drawing up programmes for selected visitors.
- Receives and screens communications tthe Managing Trustee and provide assistance using independent judgement tdetermine those that require priority attention; prioritise, channel and facilitate communication between department heads.
- Prepare reports and other documents as requested by the Managing Trustee.
- Oversee Board meetings logistics including Board papers consolidation
- Maintain chronological files for all outgoing/incoming mail/faxes/documents from the Managing Trustees office.
- Follow up on administrative tasks and organize meetings for the Managing Trustee.
- Oversee travel and accommodation arrangements for the Managing Trustee
- Offer advice tsupport staff with regard toffice management and other duties.
- Receiving and attending tManaging Trustee’s visitors and ensuring security of the Managing Trustee’s office, documents and equipment.
- Perform any other duties assigned by the Managing Trustee.
Qualifications and Experience
- Bachelor’s degree in any of the following disciplines:- Secretarial Studies; Business and Office Management or equivalent qualification from a recognized institution
- Certificate in Secretarial Management Course from a recognized institution
- Served in in a comparable and relevant position in the Public or Private Sector for a minimum period of three (3) years
- Demonstrated professional competence in management of office administrative services
- Good written and oral communication skills
- Organized, team player and good time management skills
- High level of professionalism, integrity and honesty
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