2 Administrative Assistant I Jobs in Kenya

Senior Administrative Assistant I

KIBU/ADM/95/2023

Requirements for
Appointment

For appointment to this
grade, an officer must have:-

• Master’s degree in any of the following disciplines: Public
  Administration; Business Administration; Human Resource Management, Office
  Management or any other relevant social science from a recognized
  institution with three (3) years relevant work experience equivalent;

OR

• Bachelor’s degree in any of the following disciplines: Public
  Administration: Business Administration; Human Resource Management, Office
  Management or any other relevant Social Science from a recognized
  institution; Served in the grade of Senior Administrative Officer II,
  Grade 10 or in a comparable position for a minimum period of three (3)
  years;


• Certificate in Computer Applications {rom a recognized
  institution


• CPS (K)/CHRP (K) or Postgraduate Diploma in a relevant field;


• Registered with relevant professional body; and


• Demonstrated merit and ability as reflected in work
  performance and results.

Duties and
Responsibilities

• This will be the entry grade for this cadre.

Duties and
Responsibilities at this level will entail:

• Facilitating meetings, conferences and other special events;


• Ensuring payment of bills;


• Ensuring provision of office equipment and materials;


• Maintaining and updating furniture and office equipment
  inventory;


• Ensuring maintenance of records of University assets and
  properties including title deeds, log books and insurance covers;


• Overseeing telephone and registry services;


• Coordinating provision of office accommodation;


• Preparing budget; and


• Ensuring preparation of quarterly and annual reports.

How To Apply

The applicants MUST:

• Be employees of Kibabii University on Permanent and
  Pensionable Terms for Administrative staff;


• Be employees of Kibabii University either on Permanent &
  Pensionable terms or Contract Terms for Academic Staff;


• Have served in their current grade for a minimum period of
  three (3) years; and


• Apply for only one (1) grade above their current grade.

ONLY Kibabii University
staff on permanent and pensionable terms and contract terms are required to
apply for advertised positions. Each application shall be accompanied by
detailed curriculum vitae, copies of relevant academic and professional
certificates, national identity card or passport, testimonials and other
relevant supporting documents.

A letter of recommendation
from the Chairperson/Head of Department on the applicant’s professional
experience and character in general should be sent to the address below.

All applicants should be
clearly marked with the referenced number of the advertised position and
submitted as follows:-

• Three (3) Hard Copies; and


• Electronic scanned copies in PDF format (as one running
  document) to be sent to the following e-mail recruitment@kibu.ac.ke

Applications must be
submitted on or before Friday 25th August, 2023 and
be addressed to:

The Vice Chancellor,
Kibabii University,

P.O. Box 1699 – 50200,

Bungoma

OR

Dropped at:-

Kibabii University —
Main Campus

Administration Registry,
Third Floor Room ADA 307

Please Note:

• Kibabii University is an equal opportunity employer. Women,
  marginalized and persons living with disability are encouraged to apply.


• The University does not charge any fee for the whole
  recruitment and selection exercise.


• Any form of canvasing will lead to automatic disqualification
  of the applicant.


• Only shortlisted candidates will be contacted.

https://jobcenterkenya.com/2-administrative-assistant-i-jobs-in-kenya/