FSU Log Advisor Front
Office
Main responsibilities:
The FSU is responsible
for first and second line support to field logisticians and operational
decision makers, and for developing relevant mission specific policies,
procedures, guidance, and tools to support the field logisticians in their
daily work. Daily management of the FSU is delegated to one Coordinator for
direct Operational support, and one Coordinator for Technical logistics. The
Logistics Advisor (Front Office) reports to the Coordinator responsible for
direct operational support (Operational Logistics Coordinator).
The Logistics Advisor
(Front Office) works as an advisor to the operational cell managing our
activities in a number of countries, and acts as the first line of
contact for senior logistics staff (logistical coordinators) in those missions.
He/she co-operates closely with other members of the Field Support Unit (Front
& Back office), the Procurement Unit, and other support departments.
Overall
objective:
MSF OCA field missions
receive effective and appropriate logistical support
- To pro-actively support and provide expert advice
to field staff responsible for the management of logistics and to the
Operational Manager (OM), Operational Support Team (Health Program
Manager, Operational Advisor and the other members of the OST), Back
Office specialists in FSU and members of Amsterdam Procurement Unit (APU) - To implement the operational policies
(development, introduction and continuous improvement of the
logistics/technical processes) of the Logistics Department; - To support, set priorities and guide the missions
in creating, maintaining and implementing mission specific logistics
strategies and tactics, definition of services and service levels,
localised policies and support structures.
Responsibilities and
Activities:
- Provides and ensures the quality, efficiency and
availability of logistics/technical support to project countries in
his/her portfolio. Highlights logistical issues in the supported portfolio
and provides regular logistical updates to OM; - Provides expert advice on the portfolio to
Operations, Logistical Coordinators and Heads of Missions regarding the
development of operational policies and strategies for their countries in
line with the MSF OCA strategic plan, annual plans and MSF medical
policies and supports the missions with the implementation thereof. This
includes but is not limited to applied security, safety and air operations
services, updating field missions’ greenlighted Airlines List and
justification and green lighting of the specific logistics items/orders in
line with OCA Justification Policy; - Keeps up with new developments in the
logistics/technical area, analyses these and advices about the best
suitable solutions taken into account the views from the relevant
stakeholders (FSU BO, Watsan Unit, IT, APU), the budget and the
circumstances in the countries; - Monitors compliance to policies and the logistical
quality, integrity, outcomes and achievements of programs through field
visits, the country planning and control cycle, data analysis, reviewing
objectives on a regular basis, identifying problems and initiates
improvements; - Instructs and advises Logistical Coordinators in
implementation of the above, if necessary on site and available for
(short) field deployments on technical and/or emergency assignments; - Assists in deciding of human resources by
supporting pool management; - Provides guidance to field staff by organising
and/or facilitating in workshops and training and coaching of field staff,
and performs briefing/debriefings of field staff, taking action where
necessary ; - Participates in Back Office projects or
(logistics) working groups, tests new tools, equipment and guidelines if
requested; - Provides on time logistic/technical specific
information as input for all kinds of reporting; - Assures that HQ input and involvement in field
support is well organized, functioning and aligned, and that, as a
consequence, HQ speaks with “one voice”; - Represents APU in OST and flags/highlights to the
operational teams on various issues related to the timely provision of the
supplies to the field missions and upstream part of the supply chain
management of the supported portfolio; - Aligns strategy and services with counterparts in
other MSF sections where opportune or needed; - Validates all the field trip reports &
recommendations/action points provided by FSU BOs/FSU Flying staff/ICT
field advisors and responsible for the timely follow-up on all
recommendations with the field teams.
Candidate profile:
- MSF experience is a must, preferable with several
mission experience - You are enthusiastic, critical, and flexible with
working experience as a Logistical Coordinator in MSF-OCA for regular and
emergency missions. - Willingness to travel of approximately 20 – 40% to
the field - Strong communication skills
- Strong organisational and time management skills
- Superior customer service skills
- Essential computer literacy (word, excel, power
point and internet) - Strong ability to multi-task
- Experience working in a fast paced and demanding
working environment - Excellent knowledge of the English language, both
spoken and written. - Good knowledge of French or Arabic is an
advantage.
We offer
- A challenging position within a stimulating,
professional working environment in a major international organisation. - An employment contract from 15th April 2022,
based on 40 hours per week is offered. - A challenging position within a stimulating,
professional working environment in a major international organisation. - An annual salary of KES 5,181,181 corresponding to
Level 4C of the MSF Eastern Africa Section (MSF EA) scale. Other benefits
including a relocation package for non-Kenyan residents is foreseen where
applicable. Other additional benefits and specific work conditions will be
applied based on the MSF EA section policy.
How
To Apply
Interested
and qualified? Go to Medecins Sans Frontieres
(MSF) on msf.or.ke to apply
https://jobcenterkenya.com/front-office-job-in-kenya-12/
0 Comments