Finance Officer at Trade Mark East Africa

TradeMark (Trade and Markets) East Africa is an aid-for-trade organisation that was established in 2010, with the aim of growing prosperity in East Africa through increased trade. TMEA operates on a not-for-profit basis and is funded by the development agencies of the following countries: Belgium, Canada, Denmark, European Union, Finland, Ireland, Netherlands, Norway, United Kingdom and United States of America. TMEA works closely with regional intergovernmental organisations, including the African Union (AU), East Africa Community (EAC), Intergovernmental Authority on Development (IGAD), Common Market for East and Southern Africa (COMESA), Southern Africa Development Community (SADC), national governments, the private sector and civil society organisations

Roles and responsibilities

• Preparation of periodic financial and management reports required for decision making.


• Assist in the timely preparation of quarterly financial reports for both management and the Board.


• Preparation of annual Statutory Financial Statements for all Country Programmes, including Consolidated


• Financial Statements.


• Provide required support during both internal and external audits, including audit schedules.


• Management of Project Assets register including the creation of project assets, periodic review and


• correction and preparation of project assets reports.


• Preparation of the overhead report in line with the approved methodology for overhead allocation.


• Preparation of corrective inter–projects/programmes allocation journals.


• Preparation of periodic financial information on the International Aid Transparency Initiative Reporting


• (IATI) website.


• Ensure timely information flow between Navision and the TMEA Management Information System (TMIS).


• Reviewing annual statutory returns to ensure they are aligned to the financial statements.


• Assists in coordinating preparation of detailed budgets for central and other non–programme costs and


• assists in consolidating programme and non–programme budgets into one corporate budget.


• Uploads budgets and budget revisions in the FMIS after AFRC clearance and Board approvals.


• Assists in the full implementation of the Indirect Cost policy and timesheets.


• Drive the continuous improvement and development of financial reports in the FMIS to address the


• financial information needs by the various stakeholders.


• Corporate level responsibilities


• Apply the highest standards of controls and risk management practices and behaviours and embed a


• positive risk and control culture.


• Demonstrate prudence, sound judgement and appropriate and timely escalations in management of all


• types of risk (including fraud risk) applicable to my role.


• Understand and comply with the relevant end–to–end processes including applicable risks and controls.


• Seek to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing


• root–causes and taking ownership of identified mitigating actions.


• Complete all relevant mandatory trainings within the stipulated timeline.


• Participate in regular informal and formal reflection, knowledge sharing and learning events. Document


• lessons learned and best practices for knowledge sharing and learning.


• Promote and adhere to TMEA’s core values and ensure compliance with organisational policies and


• procedures.


• Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any


• corruption or suspect behaviour that threatens TMEA’s reputation.


• Provide Corporate Resources support to the country office.

Requirements

Academic and professional qualifications

• An undergraduate degree or postgraduate degree preferably a Bachelor of Commerce in accounting or


• finance; and


• Certified Public Accountant of Kenya (CPA–K) or equivalent professional accounting qualification.

Work experience

• For undergraduate degree holders, at least five years of progressive work experience and for a postgraduate


• degree, at least three years of relevant work experience in a busy accounts department.


• Hands–on experience in the use of relevant accounting and MS Office applications, preparation of financial


• statements and management reports.


• Knowledge of accounting, auditing, financial forecasting and budgeting principles and practices.

Technical skills and behavioral competencies

• Communicating effectively, both verbally and in writing.


• Good Planning and Organizational skills


• Highly analytical, organized, conscientious, with high attention to detail.


• Ability to work under pressure.

Risks associated with the position

• Risk of misstated financial reports leading to wrong decisions being made by the users of those reports

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