PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity.
Specific duties and responsibilities include:
- Manage petty cash disbursements as assigned.
- Assist in Inventory and commodity tracking management.
- Perform monthly and ad hoc monthly bank reconciliations.
- Maintain updated records of all the office financial transactions.
- Reconcile all supplies statements to PATH’s records and update the Finance Officer of any discrepancies.
- Make copies/scans of all finance documents and file in sequence.
- Assist in tracking expenses and accuracy for services rendered on account and ensure they are within agreed limits.
- Work closely with program staff during trainings and meetings to make payments and check accuracy of details given.
- Check the accuracy of the receipts and vouchers presented to back-up expenses for completeness of the support documents.
- Check validity of expenses and receipts presented for payment with respect to reasonability, allowability and allocability basis.
- Prepare and ensure proper coding on all vouchers prepared by staff for validity and advise necessary adjustments to originator.
- Ensure that all invoices received from vendors are processed in an orderly manner and duly supported by proper documentation.
- Liaise with the Finance Officer to ensure that expenses recurring in nature are processed and paid in time e.g., telephone, internet, rent and security.
- Prepare tax exemption documents (DA1 forms), submit to donor and follow up with vendors for reimbursement when approved DA1 forms are received from donor.
Required Experience
- Degree in Finance, Accounting, or related field
- Professional Accountancy training CPA or ACCA,
- A minimum of 3 years relevant progressive experience preferable in a busy NGO set up.
- Strong attention to detail.
- High numeracy, sound technical skills and analytical approach to work.
- Problem-solving skills and initiative.
- Excellent oral and written communication skills.
- Good time management skills and the ability to prioritize.
- Proficiency in Ms. Office applications especially word and excel.
- Hands on experience in Business World will be an added advantage.
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