HR & Administration Manager Job, Latest HR Jobs Kenya 2022, Current Administration Kenyan Jobs 2022,
JOB TITLE HUMAN RESOURCE AND ADMINISTRATION MANAGER (NGO)
INDUSTRY NGO
NATURE OF JOB FULL TIME
SALARY KSHs- 70,000.00-80,000.00
JOB LOCATION CHOGORIA
Responsibilities
Human Resources Support
• Ensure compliance with statutory regulations and policies, flag and address non-compliance
• Maintain HR manuals, policies and update processes for efficient service delivery
• Maintain and update HR Calendar and send out reminders to concerned parties
• Prepare HR documentation and reports relating to HR processes and staff benefits
• Support program managers/coordinators on tracking probation periods and follow-up on confirmation forms
• Prepare summary of performance management data for analysis
• Monthly tracking of the completion of the staff activity reports status and escalate exceptions to the Senior Management on a timely basis
• Liaise with IT to ensure timely deactivation of staff in all systems upon exit
• Create, update and maintain HR and staff records both physical and digital files
• Manage staff documentation processes on entry and exit
• Monitor existing term contracts on a timely basis
• Establish and maintain open, professional, and cordial relations with the organization’s internal and external customers. These include and not limited to; Internal (all staff) and External (government agencies/ HR service providers)
2. Benefits Administration
• Enroll staff on the first day upon reporting and ensure they are aware of their benefits, entitlements and/or services provided by the organizations.
• Ensure timely deactivation of staff from all benefit/insurance companies upon exit of staff
• Follow up with insurance providers on claims and that reimbursements are released to the members
• Periodically, participate in staff salary and benefit surveys and follow-up on reports
• Keep an accurate account of leave utilization and flag concerns to the senior management in the leave management system.
• Prepare quarterly leave reports and reconciliation and submit to program managers/coordinators
• Ensure finance department is continuously updated on changes in the payroll processing
3. Staff Capacity Building
• Responsible for collating training and development needs of staff
• Assess internal capacity of in-house training and organize training session accordingly
• Provide capacity building, technical support and supervise the Admin/HR officers
• Ensure all staff are aware of the HR and Administration procedures and train staff accordingly
4. Recruitment and Selection
• Deliver recruitment needs and fill vacancies within the targeted timelines in collaboration with hiring manager, while ensuring that open and transparent recruitment procedures are followed
• In collaboration with the program’s managers/coordinators execute proper staffing plans and ensure staffing is adequately designed to ensure effective implementation of projects;
• To identify redundancies and in collaboration with coordination, deal with the process effectively.
• To ensure all staff are working under a proper working agreement and that their
employment terms match the Labor law
• Management of appraisals and disciplinary action in conjunction with the program managers/coordinators.
• Maintain tracking system and full documentation of recruitment processes
• Coordinate effective implementation of new staff orientation and on-boarding processes
. Employee Relations, Conflicts Resolution & Discipline:
• Maintain and enhance the organization’s human resources by planning, implementing,
and evaluating employee relations
• Be available at the disposal of the conflicting parties and hear out their issues without being judgmental
• Intervene and help map out a solution in case of dispute amongst two or more employees or between the employee and the management.
• In collaboration with the relevant managers and senior management, deal with
Employee’s disciplinary matters as needed.
QUALIFICATIONS
• Bachelor’s Degree preferably in Human Resource Management, Business Administration or similar field from a recognized institution
• Possess a Professional Qualification in Human Resource Management and be a member in good standing of Institute of Human Resources Management Kenya.
• Minimum three (3) years’ experience in general HR management in a similar role. Previous work experience with an international NGO is an advantage
• Familiarity with Kenya Employment Act and other labor related laws/Acts
How to Apply
If you meet the above qualifications, skills and experience send CV to careers@britesmanagement.com
Interviews will be carried out on a rolling basis until the position is filled
Only the shortlisted candidates will be contacted
https://jobcenterkenya.com/brites-management-hr-administration-manager-job70k-80k/
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