Finance Manager Job, Finance Jobs Kenya 2022,
JOB TITLE FINANCE MANAGER (NGO)
INDUSTRY NGO
NATURE OF JOB FULL TIME
SALARY KSHs- 100,000.00-120,000.00
JOB LOCATION CHOGORIA
Responsibilities
Tax Issues and Governmental Compliance
• Maintain current knowledge of local government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements
• Ensure adherence with local statutory financial compliance requirements, including vendor tax withholdings, tax filings and meet reporting deadlines required by local agencies, including returns to the Kenya Revenue Authority, National Social Security Fund, National Hospital Insurance Fund, and Higher Education Loans Board deductions. Ensure that they are accurate, submitted and posted in QuickBooks
Payment Processing and Payroll
• Review payments to the set limits, to ensure completeness and adherence to procurement procedures and minimum documentation
• Ensure timely processing of payments to vendors and beneficiaries
• Participate in procurement committee and other meetings where financial expertise is required
• Review payroll to ensure accuracy of the data and tax compliance
Cash/Bank Account Management
• Review the processing of bank and cash transactions
• Review payment vouchers to ensure completeness and accuracy of documentation
• Review weekly cash count and ensure that documentary evidence is duly approved
• Review multi-currency (shilling and US dollar) cashbooks
• Review the field activities on cash needs and related issues.
Document Management
• Review internal system of record retention to ensure compliance with company policy and the local laws
• Ensure maintenance of uniform standards for documentation, including forms, support documents etc
• Ensure sufficient procedures for retention of documents, proper and systematic filing for ease of access
• Control access to financial records to authorized staff only
Cash Flow Management
• Prepare and submit quarterly cash requirement projections and through the Director of Operations make timely funds requests our USA Bank.
• Coordinate bank related instructions including user additions and deletion as well as supervising all bank account activities including negotiation of fees, interest, and currency exchange rates.
• In compliance with policy, establish policies regarding cash holding limits, cash movements and foreign currency holdings.
• Oversee the timely preparation, review and approval of all monthly bank account and cash reconciliations.
• On a monthly basis or as needed, provide the bank with documentation in support of incoming transfers and inter account transfer for foreign currency in compliance with Central Bank of Kenya requirements
Internal Control
• Ensure that all policies and procedures are in compliance with established
policies, procedures, and requirements
• Work with the senior/ management team to develop, document, and implement these policies, systems and procedures
• Advise senior management on all situations which have the potential for a negative impact on internal controls or financial performance
Staff Management
• Supervise the finance coordinator and manage the finance staff activities and schedules to meet the financial reporting requirements and deadlines as per and donors’ policies
• Develop and conducting regular training sessions on accounting procedures, procurement procedures and donor regulations to the finance and other departments as needed
Internal and External Audit
• Work closely with the internal auditor
• Lead the preparation for external annual audits for NGO Board’s and KRA annual
returns and coordinate all participating staff member to respond to audit requirements
• Ensure external annual audit reports are prepared in accordance with International Financial Reporting Standards (IFRS) or Generally Accepted Accounting Principles (GAAP).
• Follow up on resolving all arising audit issues and ensure that there is full implementation of all agreed audit recommendations.
Budgeting and Reporting
• Support in the departmental and organizational annual budgets planning and preparation
• Support the the Grants and Fund-raising team in development of proposal budgets
• Monthly review budgeted to actual expenditures to ensure that spending is in line with budget allocations.
• Support programs in preparation and review of their budget revision requests costed work plans and cash flow projections
• Monitor grants transactions to make sure the organization is in compliance with donor requirements
• Prepare quarterly expenditure forecasts and monitor cashflow to ensure that programs are not hampered in any way
• Prepare donor financial reports as per the reporting requirements and budget vs actual reports for monitoring
• Approve programs’ funds requests and escalate to the Director of Operations if need be
• Provide monthly financial reports and recommendations to the Director of Operations
Staff Management
• Supervise the finance coordinator and manage the finance staff activities and schedules to meet the financial reporting requirements and deadlines as per donors’ policies
• Develop and conduct regular training sessions on accounting procedures, procurement procedures and donor regulations to the finance and other departments as needed
Qualifications
• A Bachelor’s degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or ACCA.
• Be compliant on the accountants’ body (ICPAK) requirement on Certified Practice hours (CPE)
• Not less than 5 years at a senior level within the Finance Department of an NGO
• At least 3 years’ experience supervising an organizations’ financial management systems and processes. Familiarity with the NGO sector, financial reporting and accounting practices is required
• Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs is an asset
• Proven experience in managing large and complex budgets
• Strategic leadership skills in Budgeting, financial planning, and forecasting•
How to Apply
If you meet the above qualifications, skills and experience send CV to careers@britesmanagement.com
Interviews will be carried out on a rolling basis until the position is filled
Only the shortlisted candidates will be contacted
https://jobcenterkenya.com/brites-management-finance-manager-job100k-120k/
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