Administrative Assistant (3 Months Maternity Cover) at Nova Pioneer

Nova Pioneer Education Group is a Pan-African independent school network offering preschool through secondary education for students from ages 3 through 19. We prepare the next generation of leaders and innovators through world-class teaching methods with an emphasis on 21st century skills.

ABOUT THE ROLE

You will:

• Live the Nova Culture


• Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.


• Make and receive phone calls on the school’s telephone lines


• Schedule meetings for the School Principal in line with their diary


• Facilitate the Public Relations function of the front office including communication(school emails and classdojo)


• Prepare documents ahead of internal and external meetings as directed by the School Principal (photocopying, binding, filing etc.)


• Prepare documents for internal display on pin-boards or notice boards


• Respond to routine correspondences and send out scheduled communications


• Keep custody of the pupils’ attendance registers and any confidential documents on behalf of the Principal regularly updating EdAdmin


• Manage the stores of learning/teaching materials

ABOUT YOU

• You have a Diploma or Degree in Office Administration and possess HR knowledge and skills.


• You have 2-3 years experience in Front Office Management, preferably of an established startup, large company, or a school


• You are a people person with a great memory and a great communicator. You are able to provide clear and effective written and verbal communication to the leaders and school team


• You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)


• You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates


• You demonstrate the capacity to analyze complex situations and solve problems


• You love detail and accuracy and possess excellent organizational, planning, and time management skills – you are able to handle many moving parts while maintaining high standards of excellence


• You have the ability to exercise discretion in handling sensitive matters


• You have a flexible and adaptable approach to work


• You have previous experience developing warm working relationships with parents and students


• You are proactive and have an enthusiastic approach to work


• You are excited about our organizational culture- and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback

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