Grants Manager - USAID ATI Program

Job Title: Grants Manager

Project: ATI Program

Location: Nairobi, Kenya

Period of performance: Date of Approval - End of Project

Deadline for application: November 15. Applicants are encouraged to apply as soon as possible as interviews will be conducted soon. Please note, due to the volume of applications that we receive and the urgency to fill-up positions, only shortlisted applicants will receive notification on next steps.

POSITION DESCRIPTION

The Grants Manager will support and contribute to the day-to-day administration of the ATI grants pool, ensuring compliance with USAID regulations and best practices.

KEY DUTIES AND RESPONSIBILITIES

Grants Design and Solicitation

• Work closely with project leadership and technical staff in the activity design process including, but not limited to, supporting the development of Notification of Funding Opportunities(NOFO), facilitating the process of evaluation of grant applications to ensure adherence to grants management policies, and advising on appropriate grant mechanisms and creative, and compliant, uses of grants. Work with partners to develop grant budget estimates and review for allowability, allocability, reasonableness, and consistency, as well as compliance with applicable USAID regulations and DAI policies, as outlined in the Grants Manual


• Assess administrative and financial capacity of grant applicants.


• Incorporate learnings, best practices and innovative approaches (e.g. concessional financing) into grant design so as to build on previously tested uses of grants.


• Ensure proper negotiation of the terms and conditions for grant agreements, ensure the proper type of grant selected, review and select the correct standard and as applicable provisions, work with grantee and technical team to finalize grant agreement for approval, and draft approval documents necessary to requests approvals from USAID.


• Generate and review all aspects of grant agreements at kick off meetings, and during implementation, with grantees, including schedule and facilitate meetings to define roles, responsibilities, and timelines for grantees.


• Work as a problem solver with the technical team to learn, adapt and improve throughout the grant design and solicitation process.


• Identify with the Grants Director, CFO, and technical teams appropriate special award conditions and/or necessary capacity building for the grantee to strengthen the results, minimize risk, and ensure compliance.

Grant Activity Management

• Work with grantees, ATI Grants Manager(s) and broader ATI team to ensure that activities are implemented in accordance with activity design and terms and conditions of the grant. Provide guidance in the implementation of the grants activities, including closure and disposition plans.


• With direction from the Grants Director, serve as the ATI focal point for a portfolio of grantees. Share information with grantees ensuring cohesion and supporting collaborative engagement. Attend meetings and events hosted by partners. Provide updates to and collaborate with ATI staff on grant monitoring.


• Monitor submission of grant deliverables and reports. Coordinate with other members of the team for review and approval. Monitor and track procurement activities for in-kind grants and delivery status of goods/services.


• Develop and build the capacity of local organizations and grantees to ensure successful implementation and compliance with the grant agreement, as well as to support their sustainable development as an organization.


• Ensure complete backup documentation for payments to grantees is submitted to project’s finance team.


• Troubleshoot grants management challenges with grantees, technical staff, Grants Director, CFO, COP, and USAID as requested/as needed.


• Track any leverage, contribution, or program income as required in the grant agreement and ensure compliance with audit requirements for grantees, as appropriate.


• Ensure timely and well documented close-out of grants, ensuring completeness and quality of grant files.

Compliance and Reporting

• Ensure compliance with approved Grants Manual, referenced USAID regulations, DAI policies and procedures, systems, and internal controls, and applicable local laws and tax policy.


• Ensure that all grant activities are properly documented from the start of implementation to grant close-down using DAI operations and grant management systems etc.


• Document and share learnings with the ATI Grants Director to ensure best practices and improvements are incorporated into future grant programming.


• Perform regular spot audits of grant files to ensure completeness, accuracy, and compliance.


• Support the Grants Director in delivering procedures and policy training, guidance, and interpretation for program staff as well as grantees, in consultation with the DAI Contracts Manager as appropriate.


• Support and use grant budget/funds monitoring tools


• Submit progress and status reports as required


• Track overall Grant Fund amounts in total, by buy-in, and by grant, including both awarded and obligated amounts.


• Work with the Grants Director and the ATI MEL team to ensure their portfolio of grants and their impact is aggregated, validated and disseminated.

REPORTING:

The Grants Manager will report to the Grants Director.

QUALIFICATIONS:

Required:

• Bachelor’s degree


• 8+ years of experience working in international business and grants management, with experience in USAID grants management preferred


• Experience in the administration of large, complex USAID-funded grants under contracts, and contracts is required.


• Proven expertise in process management and creative problem-solving


• Proven knowledge and understanding of USAID rules and regulations and ability to flexibly and creatively apply these rules and regulations for tailored fit-for-purpose procurement processes and contracts or agreements


• Ability to identify time sensitive demands & inquiries and respond effectively


• Demonstrated exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight


• Strong client and stakeholder management skills across all levels


• Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process


• Excellent communications, facilitation, and negotiation skills


• Excellent writing, speaking, and reading skills in English.


• Ability to work in a fast-moving, fluid team setting with multiple stakeholders

How to apply

Application link: https://fs23.formsite.com/OLJTgx/hlsjyvynfj/index.html?1635517967312

Application instructions:

Select the position in which you are interested in applying for, fill out the required information and upload CV. Applicants are encouraged to apply as soon as possible as interviews will be conducted soon. Please note, due to the volume of applications that we receive and the urgency to fill-up positions only shortlisted applicants will receive notifications on next steps. Positions are for Jordanian nationals only.

https://jobcenterkenya.com/grants-manager-usaid-ati-program/