Position: Middle Officer
Department: Commercial
Job Ref.:
AFKL-268699
Location: Nairobi, Kenya
Job Category: Staff Internal diffusion:
Yes
Delay of setting up: End
of March
Hierarchical Affiliation: Reporting
to Head Commercial
Functional Affiliations: Internal
– Nairobi
Profile of the Position:
Education Background: Minimum Certificate/Diploma (e.g. marketing, book
keeping, public administration, business administration, accounting, etc.)
Professional Background:
- 1 to 3 years work experience
- Experience in customer handling, bookkeeping
and conversant working in a modern office equipment i.e. computers,
scanners, file management, etc. - Experience in a financial and particularly in
a leasing company institution is a must.
Human qualities, profile
compartmental:
- Able to communicate well both written and oral
- Fluent in French and English
- Excellent office management and organisational
skills - Pleasant
- Pragmatic and efficient at task given
- Good filling skills
- Willing to multi task – i.e. general office
management, able to write basic information needed on credit assessment.
Main missions and tasks: The Middle Office Officer will assist in managing
the workflow of information and documents as per company procedures and will,
closely with the Head Commercial, credit manager, account manager and regional
office, ensure that the objectives of the office support those of AFK at
large.
The following task will have to be
carried
- Managing of all commercial filing for all new
applications and running facilities. This includes labelling and numbering
of all files. - Maintaining the register for all applications
received and this to be updated daily before close of business. - Receiving and verifying the received
application forms and completeness of documents. - Generation of customer record from Ekip for
existing clients and report from CRB database for all applications. - Creation of Physical and general files.
- Creation of parties in Ekip
- Fill in the legal requirements on the first
page of an assessment. - Capture and enter decision of the credit
committee in Ekip. This includes ensuring that all correspondence with the
credit committee is kept on general file for each applicant. - Ensure that the approval notices is both on
physical file and general file and is in line with approval of the credit
committee. - Prepare and print documents from Ekip for each
contract based on the decision of the credit committee - Ensure that documents reach the client for
either signing or communicating decision of the credit committee - Verify that all documents are well signed by
clients and payments/fees needed are included. - Submit physical file to Head Commercial for
acceptance in Ekip - Ensure that the order is delivered to the
suppliers and the same is recorded in the order register - Verify that documents from the supplier are
all in place and amount on the invoice is the same as quotation issued
earlier. - Enter invoice in Ekip
- Ensure that all files with invoices entered in
ekip reach the credit managers desk for enforcement. - Deliver the files which have been enforced to
accounts department for payments - Prepare mails which include request to use
assets outside country by client, Interpol clearance letters, change of
ownership, etc. - Ensure that client receive their documents
after enforcement of each contract. - Ensure that copies of all contracts are
recorded in the register and copies of the same are locked in the safe. - Ensure that all security documents such as
Titles, debentures, life cover, and subordination of loans, corporate and
personal guarantees are on file and originals kept in the safe. - Generate invoices for residual value
facilities which have come to an end and inform accounts departments on
the same - Take minutes during commercial meetings.
Others faculties: Should be able to work with computers – major
microsoft packages, Ekip, Business Object, and modern communication equipment.
Salary and advantages:
Depending on experience and within budget levels
How to Apply
If you meet the above criteria, send your CV and a cover letter that clearly
explains your suitability for the role; with 3 referees to
quality2015jobs@gmail.com (Subject of the email should be the title of the
POSITION APPLIED FOR + JOB REF)
If you are not interested in this opportunity today, please refer any friend or
colleague you know that might suit the required profile.
Applications NOT MEETING minimum requirements will not be considered.
Only shortlisted candidates will be
contacted
Note: We do not charge any fees for receiving and reviewing applications or for
interviews
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