SUMMARY OF ROLE
The Finance Manager will be a senior member of the IntraHealth project leadership team in Kenya. S/He will oversee all field based financial aspects of a new large and complex health project, contingent on funding. S/he will provide fiscal leadership for project activities, ensuring the effective use of donor resources to meet project goals. S/he will be responsible for all project oriented financial systems including budgeting, monitoring, forecasting as well as all legal, audit and contractual compliance. S/he leads the implementation of these key systems by ensuring that activities are implemented in accordance with the organization’s mission, strategic objectives, and program approaches and comply with IntraHealth’s and USAID’s policies, procedures and guidelines. This position, with proper legal advice, ensures that IntraHealth policies and procedures are compliant with Kenyan law and effectively implemented throughout the program.
The Finance Manager will report to the Chief of Party.
ESSENTIAL FUNCTIONS
Planning, Budgeting and Reporting
- Leads the development, monitoring, and review of the project budget and ensure effective development of monthly projections and cash advance forecasts
- Ensures compliance with donors’ agreements and that all activities are implemented as per the approved agreement and budget.
- Oversees the preparation of high quality USAID quarterly and annually financial reports as well as the PEPFAR expenditure analysis report.
- In coordination with country and Chapel Hill Finance staff, monitor grant spending to ensure timely expenditure of donor funds and project closure and adherence with IntraHealth and donor regulations.
- Provide direct mentoring and oversight to project staff performing financial and administrative functions
- Advise senior leadership regularly on financial and operations-related matters
Financial Management
- Ensures accurate financial forecasts and secure adequate and timely financing for activities and procurements with close consultation with the Finance and Program units
- Ensures that financial management systems provides accurate, current and complete disclosure of financial transactions, aligned with IntraHealth’s policies and procedures
- Monitors proper management of cash flow and assures that budgets are followed and the project does not overspend
- Reviews monthly financial statements and bank reconciliation statements for IntraHealth bank accounts
- Designs and implements sound internal control systems to safeguard assets, financial records and documents of the organization
- Reviews disbursements and payroll costs for authenticity and accuracy
- Provides financial performance feedback to the project leadership team and IntraHealth Headquarters program and finance support staff
- Facilitates and follows-up change of bank signatories and bank procedures.
- Conduct pre-qualification reviews and selection of potential sub-contractors/grantees and vendors to ensure value for money and compliance with IntraHealth and donor requirements
- Develop consultant contracts, agreements, and work orders-including scopes of work, deliverables, and payment schedules, ensuring competitive processes and compliance with local, IntraHealth and donor policies and guidelines
- Provide technical assistance, as needed, to local partners on financial compliance and reporting
- Review financial reports of sub-grantees, whenever applicable, and ensure that expenditures are in line with the budget and in compliance with donor regulations
Auditing
- Serves as liaison with external auditors, facilitates internal and external audit undertakings.
- Prepares responses to audit findings and follows-up on the implementation of audit recommendations.
- Monitor implementation of action/corrective action plans relative to both internal and external audits and report back to the Chief of Party and IntraHealth Headquarters
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