Job Description NRHS seeks highly qualified candidates for the position of Procurement Officer Nyanza Reproductive Health Society (NRHS) is a non-profit organization with its headquarters in Kisumu dedicated to improving reproductive health of men and women. NRHS has several research projects related to HIV prevention and reproductive health. It runs support groups for PLWHA and Key Populations, and is working with the Ministry of Health to scale up male circumcision for HIV prevention.
Job Title: Procurement Officer
Ensure compliance with donor policies and contractual obligations when procuring goods and services.Facilitate preparation of Procurement Plans for user projects and departmentsCarry out vendor rating analysis and obtain approval for preferred suppliers from Tender Committee based on performance, reliability and other procurement related factors every two years.Assist with establishment of standard cost for various goods and services for budgeting purposesEnsure the preparation of import documents in a timely and accurate manner, to enable the timely shipment, import and delivery of goods to the office of field station.Expedite delivery of goods and services to end user.Manage all procurement activities that require quotations, including sealed bids, normal bidding processes and preferred suppliersReceive procurement requisition from stores and other users and review and process orders to suppliers through issue of purchase order (LPO). Preparing and disseminating monthly procurement status reports to ensure goods and services delivered to the users are as per agreed dates and specificationsMaintain a data base of all suppliers with information on the quality of their service Keep record of all purchase orders and contracts raised for audit and other reference Facilitating the request for quotation from suppliersReview of procurement documents including invoices, process and forward to Accountant for paymentResponding to e-mail queries from users and suppliers providing timely feedback to users on the corrective measures/actions including prompt settlement of invoices.Ensure the preparation of consultants’ contracts as per NRHS terms and conditions in compliance with applicable statutory requirements e.g. tax lawAttending various meetings as need may arise including the Tender Committee (as Secretary) meetingsManaging the returns for withholding tax for consultants including the preparation of withholding tax certificates.A Bachelor degree in Supply Chain Management or Procurement Management At least 3years relevant experience in a busy procurement department preferably an NGOA member of CIPS Ability to work with minimum supervisionExperience in quickbooks procurement moduleExcellent verbal and written communication skills and good interpersonal skillsA cover letter detailing current work, prior experience and qualifications in the areas described above, telephone and e-mail contactA current CVNames, telephone and e-mail contacts of at least 3 professional refereesHow to Apply Apply via email to humanresources@nrhskenya.org with the job title “Procurement Officer” on the subject line.Applications received by the Human Resources Manager on or before 31st January, 2015 will receive preference.
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