Purpose of the Position
Under the general supervision of the Chief Social Policy, the Reports (and Knowledge Management) Specialist will be accountable for managing donor reporting processes and quality assurance of all project proposals in collaboration with programme sectors, will contribute to the reporting function in the Country Office, including timely preparation and completion of the annual report and will manage the conceptualization and implementation of the country Office knowledge management strategy and action plan with the objective of promoting awareness, understanding, support for children’s and women’s rights, and support for UNICEF’s mission, priorities and programmes.
Key Expected Results
1.Monitor donor reporting schedule and obligations and develop a coherent system for centralizing, recording and monitoring the Country Office's commitment for specific terms and conditions of funding; Ensure quality assurance of all donor reports, check accuracy of data and compliance with UNICEF standards and guidelines; Manage clearance process to track the completion and transmission in a timely manner of donor reports; Develop practical ways to assist Programme Officers with a clear, high quality standard for writing results-based and English-language donor reports; Edit, and if necessary, rewrite drafts of English-language donor reports.
2.Ensure the updating and maintaining of information relating to all the donor and programme reporting requirements and liaise with PARMO for any necessary amendments.
3.Ensure internal capacity-building of programme sectors on reporting processes and proposal development, Ensure sections are updated on best practical approaches of financial report using the VISION platform and the Result Assessment Module.
4.Conceptualize and draft outlines for project proposals; With substantive input from Project Officers and field staff, finalize and format English language project proposals; Liaise with PFO, GRO, RO and National Committees in identifying prospective donors and ensuring that project proposals are drafted in compliance with criteria set out by donors; Ensure the completion and correct transmission of project proposals to required addressees. Provides technical support to the development and update of the resource mobilization toolkits.
5.Develop and manage updating process of three Natcom Donor Toolkits (Child Survival, Education and Protection)in collaboration with PFP Geneva, including narrative, results matrix, budget and human interest stories; Contribute to improve donor intelligence in CO by developing and updating donor profiles.
6.Ensure the production and timely submission of programmatic and country office reports:, for example: the Annual Report, the Mid Term Review Summary, Country Programme Document, etc.; Ensure overall quality of documents and compliance with criteria set out in Executive Directives, UN/UNICEF policy papers, Communication Programme manuals, UNICEF Country Programme plans and other official guidelines and directive. Produce briefing notes and other background documents as needed.
7.In line with knowledge management benchmarks established in UNICEF MTSP and in collaboration with UNICEF Regional Office, manage implementation of knowledge management system in the Country Office, including creation and operationalization of KM Task force and design and implementation of KM Strategy and Action Plan. Define indicators and monitor progress achieved.
8.In collaboration with the Regional Office, Headquarters and Country office programme sections, set up planning and follow-up system for knowledge production. Ensure provision of timely and evidence based information to HQ sections, Regional Office and country office; Works with office sections to undertake data analysis to support documentation of best practices of the country programme. Collect and analyse primary and secondary data (MICS, Nutrition Surveys, Child survival surveys, DHS, Census, etc.) to support advocacy and communication, policy development, and programme design both at the national and local level. Provide technical support and collects life stories for the documentation of lessons learned and good practices.
9.Develop a mechanism for quality assurance of knowledge products. Design and regularly update quality assurance checklist for knowledge products by category and type of dissemination.
Support the Country Office quality assurance of the programming processes. Assist in the design and regular update of quality assurance checklists of CCA/UNDAF, CPD, CPAP and IMEP documents, set-up electronic archival system and ensure its implementation.
10.Ensure timely dissemination and promotion of knowledge products through the Country Office intra and internet and other means. In collaboration with the External Communication section, develop a strategy and set up mechanism for sharing and promotion of knowledge products.
Qualifications of Successful Candidate
EDUCATION
Advanced University degree in Social/behavioral sciences (Sociology, Anthropology, Psychology, Health Education).
WORK EXPERIENCE
Five years professional work experience in Advocacy and Communication, reporting, or Programme Management. Advanced ability to express clearly and concisely ideas and concepts in written form; specific skills in report writing and editing. *A first university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of advanced university degree.
LANGUAGES
Fluency in French and English.
In the case of Guinea, French is a requirement.
Competencies of Successful Candidate
Core Values
-Commitment
-Diversity and Inclusion
-Integrity
Core Competencies
-Communication
-Working with People
-Drive for Result
Functional Competencies
-Leading and Supervising
-Formulating Strategies and Concepts
-Analyzing
-Applying Technical Expertise
-Planning and Organizing
Remarks
* The successful candidate for this emergency recruitment MUST be available to commence work within 4 days of receiving an offer.*
How to apply:
If you would like to make an active and lasting contribution to build a better world for children, please apply to the link below no later than 24 September, 2014.
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