Program Description: Research Care and Training Program (RCTP) is collaboration between the Kenya Medical Research Institute (KEMRI), University of California, San Francisco (UCSF) and University of Washington (UW). RCTP operates the Family AIDS Care and Education Services (FACES) program, a comprehensive HIV prevention, and care and treatment program. Due to its continued growth, the program is seeking motivated, pro-active individuals to fill the following vacancies: Position: Procurement Assistant Reports to: Head of Procurement
Position Summary: The Procurement Assistant will manage the procurement data base, process GRNs, coordinate distribution of received goods, and prepare Monthly Purchase reports. He/ She will assist in the generation of quarterly reports. Establishing and maintaining an accurate and up to date electronic RCTP FACES vendor and price databaseDay to day procurement activities for RCTP FACES Program following RCTP FACES procurement policies, procedures and regulations.Follow up, prepare and disseminate reports (monthly) on pending purchase orders/activities to the Head of Procurement.Processing all necessary receiving documents (GRNs) against actual goods received and ensuring that all parts are filled and signed and forwarding to the HOP for processingOrganize the dispatch of received goods to the program partner sites as per their requests in consultation with the Supplies Assistant.Assist in generating quarterly reports as required by the RCTP FACES Program.Ensure privacy and confidentiality in the course of performing official duties.Consults with the HOP on technical procurement issues.Work closely as a team player with the entire procurement team on day to day activities.Performing any other delegated assignments as required.Diploma in Purchasing and Supplies Management or Business Management from a recognized institution.At least three years experience in middle level position in Procurement or Supply ChainRegistered Member of the Kenya Institute of Supply Management (KISM) or Chartered Institute of Purchasing and Supply (CIPS)Proficient in MS office packages, especially Ms Word, Excel, Access and OutlookKnowledge, Skills and Attributes Required:Excellent knowledge of the PPDA, 2005 and the Regulations, 2006Outstanding professional competence and result oriented with high level of integrity andTeam PlayerMust have excellent interpersonal skills and a team playerGood analytical, and Reporting skillsApplications must include the following:A cover letter stating current work (if applicable), current salary and date available to start work on the projectA current CV with names and telephone contacts for at least 2 refereesCopies of academic and professional certificates and copy of the latest pay slipAt least two recommendation letters, preferably from previous employersAll applications must be sent electronically quoting the vacancy number and position on the envelope and subject line of email to the address below followed by hard copies which should be delivered or posted so as to reach the following address by 10th December 2013: Note: RCTP or any of its programs, Studies or Projects does not solicit for Money or any form of reward for a Job applicant to be considered for employment. Any such requests should be immediately reported to the HR department. Any job applicant who tries to corrupt our employee during any stage of the staff hiring process will be disqualified.
0 Comments