Senior Office Administrative Assistant – 2 Positions at Kibabii University College

Kibabii University is a public university in Kenya located in Bungoma County along Bungoma-Chwele highway.

KIBU/ADM/85/2023

Requirements for Appointment

For appointment to this grade an officer must have:

• Business Education Single and Group Certificates (BES & GC) Stage I, IT and III from the Kenya


• National Examinations Council in the following subjects:-


• Typewriting III (50 w.p.m)/Computerized Document Processing 11;


• Business English II/Communications I;


• Office Practice II;


• Secretarial Duties II;


• Commerce II;


• Office Management III / Office Administration and Management III

OR

• Craft Certificate in Secretarial Studies from the Kenya National Examination Council;


• Served in the grade of Office Administrative Assistant [ Grade 4 or in a comparable position for a minimum period of three (3) years;


• Certificate in computer applications from a recognized institution; and


• Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities

• Taking oral dictation;


• Data processing;


• Preparing responses to simple routine correspondence;


• Managing e-office;


• Operating office equipment;


• Attending to visitors/clients;


• Handling telephone calls and appointments;


• Maintaining office diary and travel itineraries;


• Ensuring Security of office records, equipment and documents, including classified materials;


• Establishing and monitoring procedures for record keeping of correspondence and file movements;


• Managing office protocol and etiquette; and


• Supervising of office cleaning.

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