Assistant Manager, Records Management, Job in Kenya

Assistant Manager, Records Management

Job Purpose

This position is
responsible for interpreting and implementing record management policies,
including developing records management systems and planning appropriate
office accommodations for registries.

Key Responsibilities/
Duties / Tasks 

• Coordinating the development, implementation and review of
  records management policies, strategies, regulations and procedures;


• Ensuring that file movement records are updated and
  maintained;


• Spearheading the establishment and maintenance of records
  management systems; 


• Ensuring the security of information and records in a
  registry/archives;


• Overseeing proper storage, custody and preservation of
  archives;


• Controlling the creation of records;


• Ensuring proper handling of documents, pending correspondence
  and bring-ups;


• Coordinating records survey process;


• Custodian of OCOB documents; 


• Overseeing appropriate office accommodation for registries; 


• Supervising the preparation of records management reports;


• Coordinating appraisal and disposal schedules of files and
  documents in liaison with relevant agencies as per the Public Archives and
  Documentation Act, Cap 19; 


• Liaising with relevant government agencies on appraisal and
  disposal of dormant documents and files; and


• Liaising with relevant government agencies on appraisal and
  disposal of inactive documents and files.

Job Dimensions: 

• Financial Responsibility


• Implementation of the budget for the department


• Responsibility for Physical Assets Responsible for the assets
  assigned by the office of the Controller of Budget as per office’s asset
  register

Decision Making / Job
Influence 

• Analytical 


• Operational

Job Competencies (Knowledge, Experience and Attributes /
Skills). 

Academic qualifications 

• Bachelor’s degree in any of the disciplines: Records
  Management, Information Management, Information Science, Archives and
  Records Management or equivalent qualification from a recognised
  institution;

Professional
Qualifications / Membership to professional bodies Membership in good standing
with a relevant professional body

• Previous relevant work experience required. 


• Served as a Records Management Officer for at least four (4)
  years or at least eight (8) years of experience in a relevant field.

Functional Skills,
Behavioural Competencies/Attributes:

• Certificate in management course lasting not less than four
  (4) weeks from a recognized institution; 


• Proficiency in computer applications;


• Met the requirements of Chapter Six of the Constitution; and


• Shown merit and ability as reflected in work performance and
  results.

TERMS AND CONDITIONS OF SERVICE 

• The terms of service for each position are specified in the
  Job Description. 


• Successful candidates will be offered a competitive
  remuneration package.

How To Apply

APPLICATION PROCESS 

• Qualified interested candidates should submit their
  applications quoting the job title on both the envelope and the cover
  letter.


• Enclose a detailed and up-to-date curriculum vitae indicating
  your current remuneration, home county, e-mail address and reliable
  daytime telephone contacts, and copies of your certificates,
  testimonials and national identity card. 


• You should also provide the names of two referees who must be
  familiar with your 


• previous work/academic experience indicating their telephone,
  postal and email addresses.


• Please note that it is a criminal offence to provide false
  information and documents in the job application.

Upon being successful and
granted an offer of employment, the successful candidate MUST present
clearances and satisfy the requirements of Chapter Six of the Constitution of
Kenya 2010 by providing copies of the following;

• Tax compliance certificate from the Kenya Revenue Authority
  (KRA)


• Certificate of Good Conduct from the Directorate of Criminal
  Investigation (DCI)


• Clearance certificate from the Higher Education Loans Board
  (HELB


• Clearance Form from the Ethics and Anti-Corruption Commission
  (EACC) 

Applications should be
sent by post or hand delivered to our office addressed to: 

The Controller of Budget

Bima House 12th Floor,
Harambee Avenue.

P.O Box 35616-00100
Nairobi 

 

So as to reach
the Office of the Controller of Budget by 29th August 2023 at 5.00 pm. 

Only shortlisted
candidates will be contacted

The Office of the
Controller of Budget is an equal-opportunity employer

https://jobcenterkenya.com/assistant-manager-records-management-job-in-kenya/