Administrative Associate III Job in Kenya - NGO

Administrative Associate III

Key Responsibilities

The job holder will work
closely with Executive Assistant in the DDG offices to;-

• Provide customer services support to the Deputy Director
  General offices including managing client visits, managing the office, and
  responding to calls and inquiries.


• Prepare general correspondence in the DDG offices including
  memos, letters, and emails.


• Plan and schedule meetings, conferences, and teleconferences,
  and coordinate with the relevant stakeholders to ensure the smooth running
  of the same.


• Organize business travel, hotel bookings, accommodation,
  airport transfers, and visas, processing expense claims and ensuring that
  they comply with policy and procedure.


• Conduct background research, analysis and collate information
  to support the preparation of management reporting, communication, and
  decision-making.


• Attend meetings and prepare minutes, identify actionable
  items, and follow up to ensure successful completion.


• Identify, determine office needs, and coordinate the
  procurement of goods and services for the smooth running of the DDG
  offices.


• Create and maintain information systems and databases
  including securing information by completing information input and data
  backups to ensure proper and efficient flow of management information


• Assess and ensure preventive maintenance of office space, equipment,
  and tools to guarantee safe and secure workspaces.


• Perform any other related duties as may be required

Requirements

• Bachelor’s degree in business administration or relevant field


• Two years of relevant experience with degree or five years
  relevant experience with a diploma


• Demonstrate proficiency in using Microsoft Office
  Suite/Internet skills


• Demonstrate ability to create and manipulate spreadsheets and
  databases


• Demonstrate working knowledge of office methods and
  practices, including filing, proofreading, formatting and basic report


• Flexibility to react to real-time under very short deadlines


• Strong intuition and ability to anticipate the DDG-IS’s needs
  and to develop actions and timelines even in the absence of explicit
  instructions

Closing Date 15 August
2023.

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https://jobcenterkenya.com/administrative-associate-iii-job-in-kenya-ngo/