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Office Admin Job in Kenya

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Office Admin 



The Office
Administration Function entails:- receive and attend to clients; make
appointments; handle correspondences and telephone calls; record dictation in
shorthand; typewrite, process data and reprography; maintain office diary; deal
with protocols and travel itineraries; ensure good office layout; operate fax
machines, manage e-office; plan/organize meetings, workshop/conferences and
seminars; undertake administrative work and manage the office; and ensure
security of office documents, records and secretarial equipment.



Key Responsibilities;



Duties and responsibilities will entail: –




  • Recording
    dictation in shorthand and transcribing it in typewritten form;

  • Typing
    from drafts, manuscripts or recording from dictation machines;

  • Processing
    data;

  • Operating
    office equipment; attending to visitors/clients;

  • Handling
    telephone calls in that office and appointments;

  • Ensuring
    security of office records, documents and equipment including classified
    materials;

  • Guiding
    and supervising secretarial personnel under him/her.



Qualifications



For appointment to this
grade, a candidate must have:




  • Bachelor’s
    Degree in any of the following disciplines: – Secretarial Studies, Office
    Management, Business and Office Management any other relevant degree from
    an institution recognised in Kenya ; OR Bachelor’s degree in social
    sciences plus a diploma in secretarial studies from an institution
    recognised in Kenya ;

  • Computer
    Literacy; and

  • Shown
    merit and ability as reflected in work performance and results.



How to Apply 



The public is notified of the following:




  • All applicants MUST download
    and complete Bio-Data Form(http://www.ndma.go.ke/index.php/resource-center/send/38-careers/6572-ndma-biodata-form)
    (in Microsoft Excel) and attach the completed Bio-Data Form. Any
    HANDWRITTEN or SCANNED Bio-Data form not submitted as an Excel file will
    be rejected.

  • All
    applications MUST be received on or before 23rd August 2022 by 5:00 pm.

  • NDMA
    is an equal opportunity employer. Persons with disability, females,
    marginalized and minorities are encouraged to apply

  • There
    are NO fees charged by NDMA for any application of these positions

  • Canvassing
    of any form will result in disqualification of the candidate

  • ONLY
    shortlisted candidates will be contacted



Interested qualified
applicants are requested to submit a cover letter, detailed CV, copies of
certificates & testimonial and a duly filled personal data form which can
be downloaded from the Authority’s website with the title of the position
clearly indicated in the email subject line to hr@ndma.go.ke



Successful candidates
will be required to fulfill the requirements of Chapter six (6) of the
Constitution of Kenya specifically clearance from the following institutions;




  • Kenya
    Revenue Authority

  • Higher
    Education Loans Board

  • Ethics
    and Anti-corruption Commission

  • National
    Police Service (Certificate of good Conduct)

  • Credit
    Reference Bureau



Applications should be
addressed to;



Chief Executive Officer,

National Drought
Management Authority

P. O. Box 53547 00200

NAIROBI, KENYA



Applications may also be
dropped at the Authority’s offices located on the 17th floor of Lonrho House,
along Standard Street, Nairobi during working hours between 8am and 5pm. Those
applicants submitting physical applications MUST also complete the Bio-Data
Form (in Microsoft Excel format) and send it to the email address provided above




https://jobcenterkenya.com/office-admin-job-in-kenya-9/

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