Finance/ HR Assistant Job in Kenya

Finance/ HR Assistant

Main Purpose

Execute administrative
tasks and do follow up of project accountancy, according to administration
manager’s indications and MSF procedures, in order to ensure legal compliance
and keep a strict control over monetary resources.

Accountabilities

• Execute administrative and legal related tasks,
  under supervision of the Administrator Manager, checking payroll
  calculations and updating personal files in order to ensure accuracy,
  compliance and on time payments.


• Implement cash management procedures in order to
  ensure the highest control and security, and ensure cash availability.


• Prepare employment contracts in conformity with
  legal requirements including specific amendments when necessary in order
  to ensure local labour and fiscal law compliance.


• Enter data into the HR database and personal files
  and keep them up-to-date in order to facilitate HR processes management.


• Update Social security Tax office employee files
  in order to meet legal requirements and duties.


• Draw up monthly pay slips for all staff, editing
  and updating the necessary data, in order to ensure the punctuality and
  accuracy of staff payroll.


• Draw up the final pay slip and employment
  certificate at the end of a contract in order to meet legal requirements
  while defending MSF ’s interests.


• Follow up all expiring rental contract dates and
  inform the Administration Manager in order to leave enough time to arrange
  a renewal or look for some other alternative.


• Assist the administration manager in the prevision
  of monthly treasury and planning in order to ensure the coverage of daily
  needs, advances on salaries, payroll, etc.


• Process the payment to suppliers and keep strict
  on all documentation involved, informing the administration manager of any
  sort of disparity.


• Carry out all accounting tasks and activities in
  order to ensure strict control of all expenditures and the reliability of
  statements and documentation.


• Make all administrative information available to
  the staff (posting, meetings, etc.)


• Classify and prepare all accounting pieces as
  requested by the Administration Manager.


• File the accounting documents and enter the
  accounting pieces in the accounting software, with the support from the
  Administration Manager and/or the Accounting Manager (ACMA).


• Support the Administration Manager in translating
  documents into local language. Assists the Administration Manager in
  meetings upon request.


• Ensure encoding in Unifield is done on a daily
  basis and updated as required.


• Prepare the weekly or monthly cash and bank
  reconciliation.


• Ensure all specimen of signatories for SKID and
  technical referent are up to date and/or changed if needed.



• Send requests to the Bank for the transfer of
  funds or transfer for payments after approval of SKID Finance Manager.


• Respect validation table and procurement procedure


• Make sure that all documents needed are in the
  staff file (contracts, job descriptions, ID documents, certificates,
  acceptance for local staff, disciplinary process, etc.), organize the
  files in a proper and clear way.


• Make sure that all needed documents from staff
  files are scanned and kept in a safe and proper place and properly
  organized.


• Organize the recruitment files (archiving) and
  ensure that the old ones are destroyed (more than 2 years old)

Requirements

Education

• Essential: Degree finance, business or
  administration-related diploma. (Certified Public Accountants) preferable

Experience

• Essential: Previous working experience of at least
  two years in relevant jobs. (minimum 2 years)


• Desirable: Proven experience in MSF or other NGOs
  in developing countries.

Languages

• English Essential & Kiswahili desirable

Knowledge

• Essential: Computer literacy (word, excel, ERP)


• Desirable knowledge of UniField and Homere
  software

Competencies

• Results and quality orientation, teamwork and
  cooperation, flexibility, respect to MSF Principles & Stress
  Management

Duration : 12 Months (with 3 months’ probation
period) renewable based on performance)

Deadline for
application: 13th
March 2022

How
To Apply

Interested
and qualified? Go to Medecins Sans Frontieres
(MSF) on uhired.me to apply

https://jobcenterkenya.com/finance-hr-assistant-job-in-kenya/