Assistant Finance and Administration Officer
African Gender and Media
Initiative (GEM) is a cutting edge not for profit organization that works to
advance gender equality through research and action on women’s human rights.
GEM brings together women experts in women’s human rights issues specifically
women’s health, sexual and reproductive rights, gender-based violence, media,
advocacy and research.
GEM seeks to recruit an
Assistant finance and administration officer. The assistant finance and
administration officer will work under the supervision of the Finance and
administration officer to develop project budget, support office and
administration and procurement.
Reporting to: Finance and
Administration Officer
Job Location: Nairobi
Responsibilities
- Providing support to the finance department
- Processing work orders, supplier invoices,
purchase orders, expenses claim, account payments, and payroll. - Assisting the financial management team with
credit control processes, budget planning, and expense analysis. - Maintaining a digital record of all financial
transactions, documents, and supplier information. - Performing basic office tasks, such as filing,
data entry, answering phones, processing the mail, etc. - Maintaining an organized and comfortable office
environment, ordering office supplies, and updating inventory. - Managing changes of staff members’ financial
information if needed. - Compiling financial data to prepare monthly
revenue reports and ensuring that client accounts are accurate and up to
date. - Assisting with audits, fact checks, and resolving
discrepancies - Ensuring financial records are
maintained in compliance with accepted
policies and procedures - Carry out bank reconciliation
- Processing staff field advances and travel
imprests - Ensuring statutory payments (NSSF, NHIF and withholding
tax) are paid in an accurate and timely manner - Maintenance of the fixed assets register
- Performing some human resources functions
- Support project logistics and planning
Knowledge & Skills
- Must have knowledge in basic accounting principles
- Must have knowledge in basic accounting principles
- Must have proficiency with computers and software,
such as MS Excel or QuickBooks - Excellent analytical skills and financial prowess.
- Good organizational and time-management skills.
- Strong team player with solid communication
skills. - Exceptional attention to detail.
Qualifications
- A bachelor’s degree in finance, business
administration, or a similar field. - A minimum of 1 years’ experience working as a
financial admin assistant. - Working knowledge of accounting software, such as
QuickBooks and NetSuite. - Meticulous attention to detail and ability to
perform tasks with accuracy and efficiency in mind. - High levels of integrity and ability to handle
confidential information. - Exceptional time management and verbal and written
communication skills. - Familiarity with basic accounting principles.
- Professional manner and a strong ethical code.
- Ability to multitask and remain motivated and
positive. - Commitment to working efficiently and accurately.
How to Apply
Applicants who meet the
requirements stated above should send their application letter and detailed CV
indicating 3 referees.
Two of whom should have been direct supervisors to: recruitment@gem.or.ke with
Position Applied on the Subject line.
Candidates MUST indicate
their Current and Expected salaries.
https://jobcenterkenya.com/assistant-finance-admin-officer-job-in-kenya/
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