IRC International HUB Office is seeking to fill the position of a Finance Officer based in Nairobi. The Finance Officer shall report to the IHUB Finance Coordinator.
Working hand in hand with the Finance Co-ordinator and the Finance Assistant, the Finance Officer shall help in the day-to-day accounting operations in accordance with IRC’s policies and procedures, and in accordance with the Generally Accepted Accounting Principles (GAAP). procedures and donor compliance.
Key Responsibilities
1. Cash & Bank payments processing
• Review multi-currency cashbooks as well as cash and bank reconciliation monthly.
• Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.
• Reviewing and ensuring all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement.
• Reviewing of the petty cash and bank spreadsheets to upload stage in readiness for upload.
• Ensuring that authorizations on the payment requests are in line with the approved limits per the delineation chart.
• Ensure that a supervised petty cash counts are performed every Friday.
• Ensure that the statutory deductions are reviewed and processed before the 9th of the following month
• Compile and forward Expat T7 Deductions to be sent to HQ by the 12th of every month.
• Compile and forward National staff T7 Deductions to be sent to the HR Manager by the 15th of every month.
2. Sun System and SAF Processing
• Loading of month end journals by the stipulated timeline to ensure timely submission of the SAF file by the 6th of every month.
• Review adjustment Journals to ensure accurateness before posting on SUN.
• Perform monthly housekeeping procedures in Sun system.
• Ensuring that a SUN back up is taken and sent to the Regional Controller after every month end close out.
• Prepare Monthly Balance Sheet schedules as assigned. Make sure all items in the balance sheet account are current and can be supported. Follow-up on any adjustments to be made.
3. Payment Processing
• Reviewing supplier payment requests and ensuring completeness and accuracy of supporting documents attachment on payment requests
• Ensure adherence to the delineation chart for all authorizations on payment and purchase requests
• Oversee the payment turn-over period to avoid delays in handling requests submitted to finance
• Review national payroll to ensure accuracy of the data and tax compliance.
4. Treasury and Cashflow Management
• Coordinate bank related instructions including user additions and deletion as well as Supervises all bank account activities including negotiation of fees, interest, and currency exchange rates.
• Oversee the maintenance of an accurate and updated cash flow report. Provide weekly updates on this to the Finance Co-ordinator.
• Work closely with the Finance Co-ordinator to ensure that there is sufficient bank reserves at all times for all bank accounts.
• Ensuring that all banks are immediately updated on changes to bank signatories.
• Oversee bank correspondences.
• To act as a bank agent for the Ihub.
• Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
• Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.
5. Document Management
• Review internal system of record retention to ensure compliance with IRC policy and the local laws.
• Ensure maintenance of uniform standards for documentation, including forms, support documents etc.
• Maintain an organized, well-documented and sequential filing system for payments on the Box Folders.
• Counter check to confirm that all payments requests have been signed by the requestor, reviewer, and approver.
• Control access to financial records to authorized staff only.
Other
• Represent Finance during tender committees.
• Closely monitors all financial activities and keeps the Finance Coordinator advised on all situations which have the potential for a negative impact on internal controls or financial performance.
• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
• Conduct Finance Orientation for the new hires at the IHub.
• Any other duties as may be assigned by supervisor.
Required Qualifications
• A bachelor’s degree in Finance/Business Administration with full CPA (K)
Required Experience & Competencies:
• At least 4 years of Finance and Accounting progressive experience in a busy INGO.
• Proficiency in Microsoft office software with a bias in Ms. Excel, PDF and other collaboration tools and preferably having a working knowledge in ERP. SUN System accounting is an added advantage.
• Should be willing, ready and able to perform other duties as delegated to him/her by the supervisor while maintaining a high level of confidentiality.
• Flexible and a can-do approach to tasks and the ability to adapt to a changing and challenging environment
• Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
• Excellent interpersonal, organizational, and time management skills.
• Ability to work in and as a team.
Professional Standards: The IRC and IRC workers adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Equality , Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
https://jobcenterkenya.com/irc-finance-officer-job-career-point-kenya/
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