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Payroll Specialist Accountant at HIAS Refugee Trust of Kenya

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HIAS is the global Jewish nonprofit organization that protects refugees-including women and children, and ethnic, religious, and sexual minorities-whose lives are in danger for being who they are.


Reporting to: Head of Finance and Operations


Duration: 11 months Contract with possibility of renewal subject to availability of funding and performance


Main Duties & Responsibilities



  • Preparation and processing of payroll for employees in the organization on a monthly basis

  • Preparation and processing of monthly statutory/voluntary deductions for payment

  • Maintain and review personnel timesheets on a monthly basis

  • Manage organization payroll budget and expenses

  • Address and resolve employee correspondence relating to the payroll system, that is the P9 Forms, Payslips, updating of voluntary deductions.

  • Manage monthly payroll reconciliation

  • Prepare monthly payroll allocation journal entries

  • Entering and posting of payment transactions into the Great Plains Accounting System(GP) once approved by the Head of Finance and Operations

  • · Prepare and facilitate donor verification exercises in review of payroll back -ups and vouching of supporting documents on needs basis;

  • Assist in the preparation and coordination of project and institutional audit of books of accounts by internal and external auditors;

  • Participate in projects’ budget preparation exercises on needs basis

  • Assist in preparation of budgetary control reports and burnrates for donors/projects’ as assigned on a needs basis.

  • Assist in preparation of monthly, quarterly and mid- year donor financial reports for submission to the Head of Finance and Operations.


Skills & Competencies



  • Bachelor’s Degree in Business or Accounting preferred, CPA (K)

  • Proven experience in a payroll position in a fast-paced environment required

  • 4 to 5 years’ experience as a Payroll Specialist

  • Strong knowledge of tax and wage laws

  • Good understanding of the common fiscal procedures

  • Excellent verbal and written communication skills

  • Strong computer literacy including Microsoft Office applications

  • Exceptional multitasking and organizational skills

  • Able to work effectively with minimal supervision

  • Trustworthy with attention to confidentiality

  • Outstanding organizational ability with great attention to detail



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